Tender Executive

Job Title: Tender Executive

Roles and Responsibilities

• Tender Identification & Monitoring
• Regularly monitor government, PSU, and private portals for relevant tenders and RFPs.
• Identify suitable tenders aligned with the company’s services, capabilities, and business goals.
• Maintain a calendar of upcoming tender opportunities, submission deadlines, and pre-bid meetings.
• Tender Documentation & Preparation
• Collect, study, and analyze tender documents, including eligibility criteria, scope of work, and terms & conditions.
• Coordinate with internal departments (technical, legal, finance, HR, etc.) to prepare accurate and complete tender responses.
• Draft technical and financial proposals as per the tender requirements.
• Ensure proper documentation of EMD, bank guarantees, certificates, and supporting documents.
• Compliance & Submission
• Ensure tender submissions comply with all instructions, formats, and deadlines.
• Upload bids on e-procurement portals or submit hard copies, as required.
• Maintain strict confidentiality of pricing, strategies, and sensitive documents.
• Coordination & Communication
• Liaise with clients, consultants, and government officials for clarifications, corrigenda, and pre-bid queries.
• Work closely with vendors, partners, and consortium members in case of joint bidding.
• Support senior management in negotiations, presentations, and client interactions.
• Tracking & Reporting
• Track the status of submitted tenders and maintain updated records of won, lost, and pending bids.
• Prepare MIS reports for management on tender activities, outcomes, and future opportunities.
• Analyze reasons for bid rejections or losses and suggest improvements in strategy.
• Financial & Legal Responsibilities
• Coordinate with the finance department for preparing EMDs, bank guarantees, and other payments.
• Ensure timely renewal of licenses, registrations, and certifications required for tender eligibility.
• Verify legal and contractual compliance of submitted bids.
• Continuous Improvement
• Stay updated with government procurement policies, GFR rules, and e-tendering systems.
• Suggest process improvements for faster, accurate, and more competitive tender submissions.
• Support in building a centralized database of documents, templates, and client references.

Key Skills Required

• Strong knowledge of e-tendering platforms (GeM, CPPP, state e-procurement portals, etc.)
• Excellent documentation, communication, and negotiation skills
• Attention to detail and strong organizational abilities
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Ability to work under strict deadlines

Job Types: Full-time, Permanent, Internship

Pay: ₹8,086.00 - ₹15,000.00 per month

Work Location: In person