Job
Description
Job Summary As a Tender Executive for our esteemed Oil Refinery, you will be responsible for efficiently managing the entire tendering process, from the creation of tender synopsis to the successful submission of technical and price bids. Your expertise in creating comprehensive tender documents and familiarity with various procurement portals, including GEM, CPPP, IOCL, BPCL, HPCL, and IREPS, NTPC and many more will be crucial to ensure smooth and effective tendering operations. While prior experience in these portals is preferred, we are ready to provide training to the right candidate. Responsibilities: Tender Synopsis Preparation : Collaborate with relevant stakeholders to gather project requirements and specifications. Create clear and concise tender synopsis with essential information, including timelines, important dates, scope of work, and submission guidelines. Document Management : Compile and organize all necessary documents required for the tender process, ensuring they are complete, accurate, and comply with legal and regulatory requirements. Technical Bid Filling : Develop technical bid proposals that highlight the refinery's capabilities, technical expertise, and adherence to project requirements. Work closely with technical teams to gather essential information and incorporate it into the bids. Price Bid Filling : Prepare detailed and competitive price bids based on the refinery's costing models, market analysis, and other relevant factors. Ensure compliance with tender requirements and maintain confidentiality of sensitive pricing information. Procurement Portal Management : Possess hands-on knowledge and expertise in navigating various procurement portals, including Government e-Marketplace (GEM), Central Public Procurement Portal (CPPP), Indian Oil Corporation Limited (IOCL) portal, Bharat Petroleum Corporation Limited (BPCL) portal, Hindustan Petroleum Corporation Limited (HPCL) portal, and Indian Railways E-Procurement System (IREPS). Tender Submission : Manage the tender submission process, ensuring all documents and bids are uploaded correctly within the specified deadlines. Coordination and Communication : Facilitate effective communication between internal teams and external stakeholders during the tendering process. Address queries and concerns related to tender documents and clarify requirements, if necessary. Market Research : Conduct market research and analysis to stay updated with industry trends, competitor offerings, and pricing strategies to enhance the refinery's competitiveness in bids. Compliance and Quality Assurance : Ensure all tender documents and submissions comply with legal, contractual, and quality standards. Training and Development : Stay updated with changes and improvements in procurement portals and tendering processes. Participate in training sessions to enhance skills and knowledge related to tender management. Requirements: Bachelor's degree in Business Administration, Procurement, Engineering, or a related field. Proven experience in tender management and preparation, particularly in the oil and gas industry. Familiarity with GEM, CPPP, IOCL, BPCL, HPCL, and IREPS portals is highly desirable. Strong analytical and problem-solving skills to interpret complex tender requirements. Excellent communication and negotiation skills. Ability to work under pressure and meet tight deadlines. Attention to detail and accuracy in document preparation. Proficient in using MS Office applications. Willingness to adapt and learn new processes and technologies. Team player with the ability to work independently.
