Tender Executive

1 Prepare tenders and standardized tender templates and documentation. Preparing Tender as per the techno-commercial scope of work given in tenders, etc

2 Preparation of quotes using CRM/Excel/Word

3 Develops the bid and tender analytics

4 Prepares initial tender documentation and coordinate obtaining the required approvals. Parallel work for company and product registrations with PSU / Govt entities/End Users

5 Maintain a list of qualified vendors, especially as related to planned tenders

6 Compilation of various input to create a more complete tender proposal

7 Monitoring deadlines - Timely submission of all tenders. RFQs raised. Bid Projects Documentation

8 Evaluation and contract negotiation. Liaises with the User Department on an ongoing basis with respect to Tender requirements and Tender status. Coordinating with customers by phone/email to seek/provide clarifications from time to time

9 Follow-up of a bid, prepare online & offline tender inquiry. Understanding of tender management process

10 Corresponds with vendors in conjunction with the tender process as required, ie, non-disclosure agreements, confirmation of interest, etc

11 · Preparation and/or review of Tender Documentation Packages comprising of Instructions to Bidders, Contract Form, General Terms Conditions, Bid Forms, etc.

12 Assemble and maintain internal Procurement documentation relating to the tendering process, including recording management approval relating to tendering and contracting actions.

13 Maintains tender files and arranges their archiving upon Tender completion

14 Prepare Tenders status reports and expected timelines on a regular basis and when requested

15 Prepare correspondences to internal departments and vendors. Contact vendors to ask for quotations for the tender under discussion. Documenting and Processing purchase orders received from customers either in INR or foreign currency

16 Liaises and coordinates activities with Accounts and Finance to ensure order completion with payments and other documents such as BGs, bank Documents etc.

17 Tenders and Liasoning process can co-ordinate with govt. Officials, pending payment and collection follow-up, MIS reports, online/ offline searching of tenders, etc.

18 Gathering information about new tenders floated

19 Attend Pre-bid meetings

20 Should be good at Rate analysis and quantity survey will give additional preference

21 Search for new opportunities through different sites, departments, newspapers, and magazines. Maintain opportunity trackers

22 Maintains quality service by establishing and enforcing organization standards.

23 Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; benchmarking state-of-the-art practices; participating in professional societies.

24 Recording and maintaining client contact data. Generate new inquiries, prepare quotations and attain monthly target of order booking

25 Preparing reports for head office and meeting regular sales targets

26 Contributing to team effort by accomplishing related results as needed

27 Must be willing to give 100% by being at top of the work at hand

Knowledge

Projects industry

Computer – MS Office is must, CRM software optional

Sales of Industrial Goods

Estimation & Documentation

Quotation Preparation

Competency in English

Attitude:

Self-Motivated, Passionate about sales, Goal Oriented

Outgoing, Ability to build a rapport with customers

Organized, Fast learner and quick thinker

Adaptive to changing Environment

Persuasive, Ability to negotiate and understanding of marketing skills

Able to handle criticism, a positive, confident and determined approach. The ability to cope with rejection

Skills:

Communication, Simple, clear and customer-centric communication

Professionalism, Time management skills

Analytical, Problem-solving abilities

Creativity

The skills to work both independently and as part of a team

Excellent listening skills and ability to empathize with customer’s needs. Conflict resolution skills

Education :

Education – Minimum Graduate with degree in B.E./ B.Tech/ Diploma (Mechanical/Production Preferred)

Experience – Minimum 3 years of relevant work experience in tendering for PSU/Govt sector and private sector in India

Job Type: Full-time

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Health insurance

Work Location: In person

Expected Start Date: 30/09/2025