Company Description FIRETECH is a leading Indian company specializing in fire suppression technologies with best-in-class specifications for UL Listed Bladder Tanks. Known for its customer-focused product innovation and exceptional engineering services, FIRETECH consistently exceeds customer expectations and reshapes the fire protection industry. The company offers customized fire protection systems and critical hazard protection solutions. With manufacturing facilities near the Mumbai-Goa National Highway and a head office in Mumbai, FIRETECH ensures easy and speedy access to export facilities. Role Description This is a full-time on-site role for an Operations Engineer - Planning & Expedition located in Navi Mumbai. The Operations Engineer will be responsible for planning and coordinating operations, troubleshooting and resolving issues, and ensuring efficient workflow and project expedition. The role involves regular interaction with customers to provide exceptional service and support in navigating and addressing various operational challenges. Qualifications Strong Analytical Skills and Troubleshooting abilities Customer Service experience Proficiency in Linux and Windows systems Excellent written and verbal communication skills Ability to work collaboratively with cross-functional teams Bachelor's degree in Engineering, Information Technology, or a related field Experience in the fire protection industry is a plus Show more Show less
1. Prepare tenders and standardized tender templates and documentation. Preparing Tender as per the techno- commercial scope of work given in tenders, etc 2. Preparation of quotes using CRM/Excel/Word 3. Develops the bid and tender strategy 4. Prepares initial tender documentation and coordinate obtaining the required approvals. Parallel work for company and product registrations with PSU / Govt entities/End Users 5. Maintain a list of qualified vendors, especially as related to planned tenders 6. Compilation of various input to create a more complete tender proposal 7. Monitoring deadlines - Timely submission of all tenders. RFQs raised. Bid Projects Documentation 8. Evaluation and contract negotiation. Liaises with the User Department on an ongoing basis with respect to Tender requirements and Tender status. Coordinating with customers by phone/email to seek/provide clarifications from time to time 9. Follow-up of a bid, prepare online & offline tender inquiry. Understanding of tender management process 10. Corresponds with vendors in conjunction with the tender process as required, ie, non-disclosure agreements, confirmation of interest, etc. 11. Preparation and/or review of Tender Documentation Packages comprising of Instructions to Bidders, Contract Form, General Terms Conditions, Bid Forms, etc. 12. Assemble and maintain internal Procurement documentation relating to the tendering process, including recording management approval relating to tendering and contracting actions. 13. Maintains tender files and arranges their archiving upon Tender completion 14. Prepare Tenders status reports and expected timelines on a regular basis and when requested 15. Prepare correspondences to internal departments and vendors. Contact vendors to ask for quotations for the tender under discussion. Documenting and Processing purchase orders received from customers either in INR or foreign currency 16. Liaises and coordinates activities with Accounts and Finance to ensure order completion with payments and other documents such as BGs, bank Documents etc. 17. Tenders and Liasoning process can co-ordinate with govt. Officials, pending payment and collection follow-up, MIS reports, online/ offline searching of tenders, etc.
As the Office Administrator, your role encompasses various responsibilities to ensure the efficient functioning of the office environment. Your duties include: Managing Office Supplies & Budget: - You will be responsible for monitoring office supplies stock levels and placing orders when necessary. - Prepare regular reports detailing expenses and office budgets to maintain financial transparency. Establishing Documentation & Filing System: - Organize and maintain a comprehensive filing system for essential and confidential company documents, such as factory licenses, MPCB documents, electrical files, generator files, fire NOC, and Form VII. - Ensure systematic filing procedures to facilitate easy retrieval of records when needed. Coordinating Office Activities & Scheduling: - Maintain a centralized company calendar and manage appointment scheduling. - Handle the distribution and storage of correspondence, including letters, emails, and packages. - Coordinate travel arrangements and accommodations as required. - Organize administrative and logistical aspects of office activities to ensure smooth operations. Ensuring Policy & Documentation Compliance: - Update policies and procedures as per the company's requirements. - Maintain all administrative documentation and ensure compliance with contracts and regulations. - Oversee records and databases related to worker onboarding, recruitment processes, attendance, and salary maintenance. Supervising Worker Welfare & Coordination: - Address worker-related issues promptly, including concerns related to attire, factory conditions, and amenities. - Coordinate with contractors/vendors for civil work or related tasks. - Conduct regular factory rounds to maintain cleanliness standards and ensure compliance with regulations. Managing Compliance & Liaison Work: - Visit PF, PT, and ESIC offices as needed to ensure regulatory compliance. - Organize monthly security guard meetings with the field officer/owner for effective security management. Overseeing Guest House & Vehicle Maintenance: - Supervise and maintain guest houses in Lote and Chiplun. - Schedule guest house facilities for materials related to the factory. - Ensure timely vehicle maintenance and service schedules to maintain operational efficiency. Additional Responsibilities: - Be prepared to undertake any other assigned tasks as per the organizational requirements to support the smooth functioning of operations.,