Tender Executive

Key & Responsibilities

• Field Operations for Tender Submissions:
• Visit client sites and assist in gathering information or documents required for tender submissions.
• Conduct site inspections, assessments, and surveys as part of the tender process.
• Ensure that all data collected is accurate, complete, and aligned with the tender requirements.
• Client Interaction and Relationship Building:
• Meet with potential clients, suppliers, and other stakeholders to gather necessary information for tender preparation.
• Assist in managing relationships with key clients and vendors, ensuring smooth communication and collaboration during the tender process.
• Address client queries and provide on-the-ground support for tender-related matters.
• Support Tender Documentation:
• Collect, organize, and verify documents and materials needed for offline tender submissions.
• Ensure all required information is submitted accurately and on time for each tender.
• Work closely with internal teams (sales, marketing, tendering) to ensure documentation meets client and company standards.
• Liaison and Coordination:
• Coordinate with internal departments (e.g., marketing, sales, procurement) to ensure smooth flow of information and timely execution of tasks related to tenders.
• Serve as a point of contact between the field team and the office team for tender-related activities.
• Support tender managers in organizing meetings, presentations, and any offline promotional activities.
• Market Research and Intelligence:
• Conduct field research to gather insights into market trends, competitors, and client needs.
• Provide feedback and recommendations from the field to improve tender submissions and business strategies.
• Monitor potential tender opportunities and share relevant information with the team.
• Reporting and Documentation:
• Maintain accurate records of site visits, client interactions, and all other tender-related activities.
• Provide regular reports to the tender and business development teams about progress, challenges, and key findings from the field.
• Ensure proper documentation and filing of all tender-related paperwork for compliance and future reference.
• Assisting in Offline Marketing Activities:
• Assist in organizing offline marketing events, client meetings, and site visits that support the tender process.
• Ensure that promotional materials are delivered to clients and stakeholders as needed.
• Help in the preparation and distribution of offline marketing collateral, like brochures and presentations, during client meetings or tender-related events.

Qualifications:

• Education: Bachelor's degree in Business, Marketing, Engineering, or a related field.

• Experience:
• At least 1-3 years of experience in a similar field officer, executive, or tender-related role.
• Prior experience in field operations, business development, or tender management is preferred.
• Exposure to working with offline tenders, especially in industries like construction, government contracting, or manufacturing is a plus.

Job Type: Full-time

Pay: ₹12,000.00 - ₹16,000.00 per month

Schedule:

• Day shift
• Rotational shift

Work Location: In person