Store Executive

Key Responsibilities

• Receive materials from vendors as per PO terms.
• Verify quantity, quality, and specifications along with delivery challans.
• Check for damages, shortages, or discrepancies and escalate immediately.
• Coordinate with purchase and user departments for timely inspection.

B. GRN (Goods Receipt Note) Process

• Prepare GRN in ERP/SAP after verifying PO, material, and inspection clearance.
• Ensure accurate entry of batch/lot number, material code, UOM, and received quantity.
• Maintain GRN documentation for audit and compliance.

C. Material Issue

• Issue materials to user departments against approved requisitions.
• Ensure correct quantity, material code, and department tagging during issue.
• Record material movement in ERP/SAP promptly to maintain real-time inventory.
• Manage returnable and non-returnable material flow.

D. Perpetual Inventory (Cycle Counting)

• Perform daily/weekly/monthly cycle counts as per the audit plan.
• Identify variances, investigate root causes, and recommend corrective actions.
• Ensure stock accuracy of all critical consumables and spares.

E. RGP & NRGP (Returnable & Non-Returnable Gate Passes)

• Prepare RGP for items sent outside for repair or testing.
• Track the return status of returnable materials.
• Maintain NRGP records for materials permanently moved out of the plant.
• Ensure timely closure and follow-ups for pending RGPs.

F. Bin Location Update & Store Management

• Update bin locations for all materials in the ERP system.
• Ensure systematic stacking, housekeeping, and proper labeling in the store.
• Follow FIFO/FEFO principles in materials management.

G. Documentation & System Entries

• Ensure timely posting of GRN, Issue Slips, MRN, RGP/NRGP in ERP/SAP.
• Maintain stock registers, material receipt logs, and consumption reports.