Job
Description
Specialist, Records and Information Management (RIM) Purpose and Scope: Under the direction of the Lead of Global RIM, responsible for planning, developing, and administrating the Records and Information Management (RIM) program for our company. Provides consistent RIM guidance and leads RIM initiatives to ensure compliance with relevant regulatory, legal, and business requirements. Independently coordinates the resources necessary for successful execution of RIM projects, meets business objectives and ensures outstanding customer service. Requirements Responsibilities and Accountabilities: Job responsibilities cover various facets of the comprehensive Global RIM program across the company, including affiliates and sites. Assist in implementation and maintenance of a comprehensive RIM program framework, including policies, procedures and the Record Retention Schedule that reflects current global pharmaceutical regulatory, legal, and business requirements. Assist on RIM initiatives, monitors, and reports on progress in achieving program milestones. Participate in design and implementation of change management efforts with respect to adherence to RIM policies and procedures, etc. Collaborate with Litigation and other legal members on RIM-related and/or discovery issues and training for Legal Hold Order/information lifecycle management. Participate in development of RIM procedures, guidelines, communications, and training for the Global RIM program. Collaborates with IT to align corporate systems and to design and configure RIM tools to implementation of RIM practices in business processes; establishes standards for metadata capture and records classification. Assist in support activities needed for RIM technology tools, such as migration, legacy data cleansing, system testing and validation activities. Maintain the Global RIM SharePoint Intranet pages to make sure it provides appropriate RIM resources, training, and information to all employees. Provides subject matter expertise for the companys Records Management Solution (RMS) powered by OpenText Content Manager across the enterprise. Assist in the management of network of Business Liaisons, Site Liaisons and Records Coordinators to coordinate implementation, share best practices, and support compliance with RIM policies and practices. Assist in development of annual communication plan to key stakeholders and what themes on which to focus, the media which will be used and on what schedule. Resolves RIM issues by evaluating and identifying business process improvements that will facilitate more efficient RIM and compliance with RIM governance Required Qualifications: Bachelors Degree, preferably in Business, Library/Information Science or related field, or related experience and/or training. 4+ years experience with RIM practices and procedures, in the pharmaceutical industry preferred. Strong project management skills. Demonstrated interpersonal and negotiating skills. Ability to work independently and collaboratively with all levels of associates and management. Knowledge of systems, databases and electronic records management functionality in document management and collaborative systems (shared drives, M365 SharePoint, Veeva Vault, OpenText Content Manager. Excellent verbal and written communication and listening skills. Preferred Qualifications: 5+ years' experience with RIM practices and procedures, in the pharmaceutical industry preferred. Demonstrated experience working collaboratively to analyze processes and identify process improvements. Advanced degree in business, management, or information management Industry related designation and /or certifications: hold one or more, recognized Records and Information Management training certifications and accreditations such as ICRM, AIIM ERM and ECM Specialist / Practitioner, AIIM Certified Information Professional (CIP), ARMA Information Governance Professional (IGP). Working Environment: At our organization we recognize the importance of work/life balance, and we are proud to offer a hybrid working solution allowing time to connect with colleagues at the office with the flexibility to also work from home. We believe this will optimize the most productive work environment for all employees to succeed and deliver. Hybrid work from certain locations may be permitted in accordance with our companys’ Responsible Flexibility Guidelines.
