Specialist, Procurement

ROLE DESCRIPTION SUMMARY

The incumbent supports the Director Procurement, Space, Facilities and External Workforce with pro-curement related tasks. S/he is responsible for handling the External Workforce process in SES-dedicated platform (Service Portal). S/he is an SAP expert on the Procure-to-Pay process, providing sup-port & training and resolving issues.

PRIMARY RESPONSIBILITIES / KEY RESULT AREAS

Specific External Workforce related responsibilities
Develop and maintain a full understanding of the External Workforce process (front-end and back-end) and provide support and training as needed to internal stakeholders
Work closely with SES teams to ensure compliance with the process
Handle all administrative tasks linked to the procurement of External workforce in Service Portal which includes reviewing intake forms and update forms, implementing contractual documents within the lim-its of the procurement scope and thresholds and ensuring internal coordination with all teams involved (hiring managers, HR, IT, Legal, Finance, Procurement)

Contribute to operational efficiency though fast and efficient procurement to meet business needs and in line with SES procurement policy
Contribute to data quality, data reporting and spend analysis

General procurement responsibilities for lower value projects (

Support the sourcing, negotiation and procurement of lower value projects:conduct specifications reviews and cost analysis for spend optimisationfacilitate negotiation processeswork closely with internal teams to facilitate contract reviewSupport operational procurement activities for lower value projects in compliance with SES Procure-ment policy:develop efficient channels for capturing effective market intelligenceconduct benchmark across similar industries to identify untapped savings potentialensure compliance to procurement policies and procedures and validate purchase ordersVendor Relation :monitor, evaluate and report regularly on aspects of vendor performance based on agreed KPIs/scorecardsmonitor the current and potential vendor s health statusQUALIFICATIONS & EXPERIENCEBSc in Business Administration, Finance, Purchasing, Supply Chain Management, EngineeringMinimum 4+ years experience in operational procurement: vendor management, procurement and/or supply chain/planning in a corporate environmentGood working knowledge of SAP procurement to pay processes and vendor management systems and related business processes, experience with S4HANA is an assetExperience with Service Now or another ticketing system will be considered as an advantageProficiency in Microsoft Excel requiredAdditional skills such as Legal background, Contract review and management is an assetWork experience in an international and multicultural environmentFor more information on SES, click here .