Space - IMS Coordinator

Job Description

Description: Position coordinates the daily operations of records and library services which includes client training and guidance on Records Management Guidelines compliance. Position is responsible for the Information Management Services (IMS) function and its staff. Serves as the site's primary contact for records management quality assurance. Interfaces with clients to assess business requirements, expectations and responds to client requests. Coordinates projects and applies continuous improvement via best practices implementation. Major Responsibilities Stewards active and inactive records at onsite and offsite storage locations. Complies with the Corporation's Records Management Guidelines. Implements records management program, including a records retention schedule, the protection of vital records, destruction process and disaster recovery. Maintains electronic index and inventory of records stewarded. Performs client training (MPI, RMG compliance, local records handling processes, etc...). Stewards local contracts and resolves service issues. Implements IMS projects including record reduction efforts and file move coordination projects. Monitors and controls expenses within budget. Creating, maintaining, and reviewing record storage procedures (both physical and electronic) for different business units located at a site. Identifying commonalities in business units' retention needs and create efficiencies when possible. Implement and facilitate the Destruction Notification Process as outlined in RMG Section 6 Coordinate development and serve as administrative owner of an SRRS, if required to reflect local legal and regulatory requirements. Job Description Key Performance Indicators Documented procedures through IMS Handbook Verification of vendor database to ExxonMobil inventory Verification of electronic inventory to physical inventory Timely destruction of retention-expired records Monthly Sample Check for records with Off-site Perform the IMS work plan per schedule Annual Clean up activity Minimum Skills Requirement: Good communication skills Ability to work under time constraints and meet deadlines. Knowledge of computer application programs. Ability to foster a cooperative work environment.