Space - IMS Coordinator

Major Responsibilities

• Stewards active and inactive records at onsite and offsite storage locations.
• Complies with the Corporation's Records Management Guidelines.
• Implements records management program, including a records retention schedule,

the protection of vital records, destruction process and disaster recovery.

• Maintains electronic index and inventory of records stewarded.
• Performs client training (MPI, RMG compliance, local records handling

processes, etc...).

• Stewards local contracts and resolves service issues.
• Implements IMS projects including record reduction efforts and file move
• coordination projects.
• Monitors and controls expenses within budget.
• Creating, maintaining, and reviewing record storage procedures (both physical and

electronic) for different business units located at a site.

• Identifying commonalities in business units retention needs and create efficiencies

when possible.

• Implement and facilitate the Destruction Notification Process as outlined in RMG

Section 6

• Coordinate development and serve as administrative owner of an SRRS, if

required to reflect local legal and regulatory requirements.

Key Performance Indicators

• Documented procedures through IMS Handbook
• Verification of vendor database to ExxonMobil inventory
• Verification of electronic inventory to physical inventory
• Timely destruction of retention-expired records
• Monthly Sample Check for records with Off-site
• Perform the IMS work plan per schedule
• Annual Clean up activity

Minimum Skills Requirement:

• Good communication skills
• Ability to work under time constraints and meet deadlines.
• Knowledge of computer application programs.
• Ability to foster a cooperative work environment.