Legal, Compliance & Secretariat ensures that the bank's interests are protected by zealously guarding and enhancing its reputation and capital. We also work to maintain a good standing with all our regulators, customers, and business partners. Because we believe that at the heart of business banking is to uphold the values of trust and integrity for all our stakeholders.
Job Purpose
The company secretary has a key role to play in ensuring that board procedures are both followed and regularly reviewed. The chairman and the board will look to the company secretary for guidance on what their responsibilities are under the rules and regulations to which they are subject and on how these responsibilities should be discharged. All directors should have access to the advice and services of the company secretary and should recognise that the chairman is entitled to strong support from the company secretary in ensuring the effective functioning of the board.
Key Accountabilities
- Overall responsibility for developing and implementing processes to promote and sustain good corporate governance
- To ensure compliances with the applicable regulations of the Companies Act, 2013 and Rules made thereunder, Banking Regulation Act, 1949 and guidelines issued by RBI from time to time
- To ensure that the constitution of the Board of Directors and various Board level Committees are in line with the applicable regulations and any changes in the same are carried out as per the applicable laws and regulations
- To ensure that the company complies with the applicable ICSI Secretarial standards. Ensure adequate processes and systems are in place to comply with the Secretarial standards
- Ensure compliance with all applicable corporate laws
- Liaise with various regulators and units in the Bank
- Liaise with the Directors of the Bank and with various departments to ensure that the requisite information is placed before the Board & Committees to help them take the informed decisions
Job Duties & Responsibilities
- Maintain a register of all applicable laws relating to a company incorporated in India and ensure compliances thereof in coordination with other units and Head Office, as applicable. Ensure an efficient compliance reporting process to highlight all non-compliances
- Preparation, authorization and filing of Annual returns within statutory time limit
- Arranging board/general meetings and preparing minutes thereof. Arranging meetings of the directors and the shareholders. This responsibility will involve the issue of proper notices of meetings, preparation of agenda, circulation of relevant papers and taking and producing minutes to record the business transacted at the meetings and the decisions taken. Advising directors on their duties, and ensuring that they comply with corporate legislation and the Articles of Association of the Company
- Advising on good governance practices and compliance of Corporate Governance norms as prescribed under various Corporate, Securities and Other Business Laws and regulations and guidelines made thereunder
- Maintenance of secretarial records, statutory books and registers. Deciding on the company's policy for the filing and retention of documents. This includes maintenance of statutory records in electronic form
- Advising on Corporate Structure of the organization
- Advising the Bank on the changes in the applicable laws and regulations
- Ensure full compliance with the Memorandum and Articles of Association of the Company
- Filing of forms/documents/returns in electronic form with Registrar of Companies / Ministry of Corporate Affairs and other statutory authorities while ensuring overall compliance with Companies Act
- Provide secretarial support to the CSR activities of the Bank, including conducting meetings of the CSR Committee and obtaining its approvals for various programs
- Represent on behalf of the Bank before National Company Law Tribunal, Competition Commission of India, Securities Appellate Tribunal, Registrar of Companies, Other quasi- judicial bodies and Tribunals, if required
- Advising companies on Compliance of legal and procedural aspects, particularly under
- SEBI Act, Securities Contract Regulation Act and rules and regulations made there under
- Foreign Exchange Management Act
- Consumer Protection Act
- Environment and Pollution Control Laws
- Labour and Industrial Laws
- Mergers and Amalgamations and Strategic Alliances
- Foreign Collaborations and Joint Ventures
- Setting up subsidiaries
- Competition Policy and Anti-Competitive Practices
- IPR Protection, Management, Valuation and Audit
Requirements
- Minimum 15 years Post Qualification Experience
- Have managed the Company Secretarial functions in a Bank
- Conversant with ICSI Secretarial standards
- Mandatory: Member of the Institute of Company Secretaries of India
- LLB & CA would be preferred
Core Competencies
- Solid exposure to corporate governance processes
- Very Good understanding of secretarial matters and Companies Act
- Compliance mindset
- Innovative
- Open to change
- Business Partnership
Work Relationship
- Close partnership with business operations and Head Office counterparts
- Strong Working relationship with all units within DBS
Technical Competency
- Extensive financial & technical knowledge of banking and financial services laws
- Strong technical ability & ability to grasp new technical areas of law very quickly
- Knowledge on BCSBI (Banking Codes & Standards Board of India
Primary Location
India-Maharashtra-Mumbai
Job
Secretariat
Schedule
Regular
Job Type
Full-time
Job Posting
Feb 4, 2025, 9:57:42 AM
