Senior Project Coordinator

Key Responsibilities, Deliverables / Outcomes

The Project Coordinators key responsibilities include

• Manage small to medium sized project by project planning, tracking, monitoring, and closures.
• Facilitate project communication, ensure optimal resource utilization, and maintain project documentation.
• Coordinate among sales, delivery, and finance, manage client relationships (if applicable).
• Implement change management strategies.
• Identify and mitigate project risks.

Project Planning and Initiation:

• Develop comprehensive project plans, including scope, objectives, timelines, budgets, and resource allocation with the assistance of the project manager
• Facilitate project initiation process by gathering requirements, identifying stakeholders, and establishing project governance.

Task Management:

• Able to plan, assign, and track tasks effectively to ensure timely completion.
• The ability to track project progress, identify deviations from the plan, and take corrective action as needed.
• The ability to make informed decisions in a timely manner.
• The ability to identify and resolve issues that may arise during project execution.

Stakeholder Management:

• Facilitate effective communication with project stakeholders, including clients, team members, and management.
• Manage stakeholder expectations and address their concerns proactively.
• Ensure stakeholders are kept informed of project progress and any potential issues.

Change

• Manage project changes effectively, including documenting changes, assessing their impact, and updating project plans.
• Communicate changes to stakeholders and obtain necessary approvals.

Communication and Reporting

• Communicate with senior management periodically by presenting reports on the projects progress, performance and resource utilization.
• Prepare and send project status reports to clients regularly.
• Interact with clients for maintaining project documentation such as contract preparation, NDA signing, contract renewals etc.
• Establish and maintain active and constructive relationships with other teams in the organization.

Quality Assurance:

• The ability to ensure that project deliverables meet the required quality standards.

Qualifications

a. BCA, B.Sc Comp Sc., BE/B.Tech.

b. Minimum of 2 years of experience in project coordination or a similar role.

c. Experience working in a fast-paced environment with multiple projects.

d. Excellent communication and interpersonal skills, capable of working effectively with diverse teams.

Key Skills

1. Ability to prepare project plans, schedules and step-by-step action plans.

2. Strong organizational and planning skills.

3. Capable of multitasking.

4. Strong attention to details and problem-solving skills.

5. Great communication skills, both spoken and written and presentation skills.

6. Strong teamwork skills

7. Able to work independently and as a part of a team.

8. Proficiency in Microsoft Office and project management software program such as MS Project

Key Competencies

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Soft Skills

• Customer Focus:

  Must be committed to understanding and meeting customer needs and expectations. Strong client-facing skills

• Assertiveness:

  Must be able to express oneself confidently and directly, while respecting the rights and opinions of others.

• Judgment/Decision Making:

  Must possess the ability to make sound and informed decisions, often under pressure or with limited information.

• Initiative & Accountability:

  Must be willing to take action and be responsible for the outcomes of one's work.

• Time Management Skills:

  Must be able to effectively prioritize tasks, meet deadlines, and maximize productivity.