Senior Office Superintendent

We are looking for a Senior Office Superintendent with solid experience in handling statutory, regulatory, and academic administration for higher education institutions. The role involves managing documentation, compliance processes, student records, and supervising administrative operations across departments.

Key Responsibilities (Point-Blank & Specific)Regulatory, Compliance & Inspections

• Prepare and maintain all documents required for AICTE, Anna University (AU), DoTE, NAAC, and NBA inspections/approvals.
• Coordinate inspection visits, arrange files, and ensure accurate, updated documentation.
• Maintain statutory registers, formats, reports, and compliance files.

Academic Administration

• Update, verify, and upload student and institution data in UMIS and other university/department portals.
• Maintain admission registers, attendance records, scholarship files, and academic documents.
• Assist in preparing academic reports, council documents, and regulatory submissions.

Admissions & Student Data

• Manage documentation for admissions (UG/PG across Engineering, MBA, Arts, Architecture).
• Ensure accurate handling of student certificates, fee-related data, and university communications.
• Guide students through scholarship processes such as BC/MBC, SC/ST, NSP, PMSS, etc.

Office Operations & Staff Supervision

• Supervise administrative staff and ensure smooth day-to-day office functioning.
• Oversee filing systems, communication logs, and documentation workflows.
• Draft official letters, circulars, notices, and reports for management.

Finance & Inventory Coordination

• Support fee collection documentation and cross-verify bills, vouchers, and administrative expenses.
• Monitor stock of stationery, equipment, and campus resources.

Communication & Liaison

• Liaise with Principals, Deans, Directors, Department Heads, and external regulatory bodies.
• Communicate with universities, accreditation agencies, and government departments as required.

Eligibility Criteria

• Minimum 10–15 years of experience in administrative roles in higher education institutions.
• Hands-on experience with AICTE, AU inspections, DoTE approvals, UMIS operations, NAAC/NBA documentation.
• Strong communication skills in English and Tamil.
• Ability to handle compliance-heavy work and manage multiple administrative tasks.

Preferred Qualities

• Excellent documentation and follow-up skills
• Highly organized and reliable
• Strong supervisory capability
• Ability to work under deadlines and manage inspections smoothly

Job Type: Full-time

Pay: ₹20,000.00 - ₹40,000.00 per month

Benefits:

• Commuter assistance
• Leave encashment
• Paid sick time
• Paid time off

Ability to commute/relocate:

• Trichy, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Office Superintendent: 10 years (Preferred)

Work Location: In person