Senior Documentation Manager

POSITION DETAILS :

Job Position : Documentation Managerial Role

Company : Transworld Furtichem Ltd.

Location : Rabale, Navi Mumbai

Role Level : Mid and Senior Level

Employment Type : Permanent

Work Experience : 5-12yrs

Website : www.transfurt.in/

Responsibility :

1. Prepare purchase contracts with suppliers based on information and instructions provided by the marketing team, and follow up on scheduled shipments.

2. Budget all related expenses, assess the profitability of each deal, and secure necessary internal approvals.

3. Share shipping instructions with shipping lines as per agreed terms and finalize Bills of Lading (BLs).

4. After shipment execution, follow up for the invoice, packing list, BL, and other import documents, enter them into the ERP system, and submit for payment processing.

5. Coordinate with the finance department to obtain payment advice or SWIFT copy, share the same with suppliers, and follow up for original documents.

6. Liaise with shipping lines or agents to switch BLs received from suppliers in favour of the customer.

7. Ensure appropriate insurance coverage is in place for all shipments as per contract terms.

8. Draft sales contracts with customers and follow up on updated shipment schedules.

9. Apply for invoice attestations from relevant Ministries and Chambers of Commerce.

10. Arrange Certificates of Origin from Chambers of Commerce.

11. Coordinate third-party inspections and obtain Certificates of Analysis for shipments.

12. Share original copies of invoices, packing lists, and BLs with customers post-shipment and follow up for payments.

13. Handle cross-trade, import, export, and local shipments as per outlined procedures.

14. Finalize import LC clauses, schedule shipments, and obtain necessary documents from suppliers under the LC.

15. Finalize export LC clauses, manage shipments, negotiate documents, and ensure timely payment from customers.

16. Regularly update the sales register with new invoices issued to customers.

17. Maintain a detailed report on ongoing shipments across various sectors and provide weekly updates to the marketing team and management.

18. Monitor ETD and ETA for all shipments, ensuring timely receipt and dispatch of documents to prevent detention and demurrage charges.

19. Accurately book purchase and sales invoices in ERP without backlog.

20. Timely book service and transportation invoices in NetSuite and forward them to the finance team for payment.

21. Assist with annual and statutory audits by providing required data and documentation from the Documentation department.

22. Collaborate closely with marketing, logistics, accounts, and finance teams to ensure seamless processing from purchase to sale.

23. Possess sound knowledge of various Incoterms used in international trade.

24. Preference will be given to candidates with experience handling transactions involving Africa, UAE, China, Malaysia, Sri Lanka, India, and Egypt.

25. Capable of independently managing multiple sectors, demonstrating leadership and contributing to team development by working collaboratively within the department.

Interested candidate can share updated CV on email id-recruitment@transfurt.com

Looking forward to your response!