Job
Description
We are seeking a highly organized, discreet, and proactive Secretary to the Director to provide comprehensive administrative and executive support. The ideal candidate will possess excellent communication and coordination skills, with the ability to handle sensitive information and manage multiple priorities in a fast-paced environment. Key Responsibilities: Administrative Support: Manage the Directors calendar, schedule appointments, meetings, and travel arrangements. Handle all correspondence, including drafting emails, letters, memos, and reports on behalf of the Director. Prepare and organize documents and presentations for meetings and conferences. Meeting Coordination: Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items. Liaise with senior leadership, department heads, staff, and external stakeholders as directed. Office Management: Maintain confidential files, records, and documentation with a high degree of accuracy and confidentiality. Monitor and manage supplies, resources, and services necessary for the Director’s office. Communication & Liaison: Serve as the point of contact between the Director and internal/external parties. Ensure timely communication and follow-up on key issues and tasks. Support in Decision Making: Provide background information, research, and data analysis to assist the Director in decision-making processes. Track project timelines, deadlines, and deliverables relevant to the Director’s office. Qualifications & Skills: Bachelor’s degree in Business Administration, Secretarial Studies, or related field. Minimum of 3–5 years of experience as an Executive Assistant or Secretary, preferably in an academic or corporate environment. Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and digital productivity tools. Excellent written and verbal communication skills. Strong organizational, multitasking, and time management abilities. Professional demeanor with the ability to handle sensitive information confidentially. Attention to detail, proactive approach, and problem-solving mindset.
