Secretary To CMD (female)

Job Summary

We are seeking a highly organized and professional Secretary to the Chairman and Managing Director (CMD). The ideal candidate must be fluent in English, Malayalam, and Tamil, with a strong ability to multitask and manage administrative duties in a fast-paced environment. Prior experience in the healthcare sector will be an added advantage.

Key Responsibilities

• Manage CMD's daily calendar, including appointments, meetings, conferences, and travel.
• Attend meetings and accurately record minutes.
• Handle phone calls, emails, and all correspondence with professionalism.
• Draft and prepare various letters, certificates (leave, medical, insurance, fitness), and official communications.
• Maintain confidentiality and ensure all documents are securely handled.
• Organize and maintain electronic and paper records for easy accessibility.
• Coordinate travel and accommodation arrangements for CMD and associated events.
• Assist in preparing reports, speeches, conference proceedings, and presentations.
• Schedule and coordinate patient consultations, follow-ups, and surgeries.
• Liaise with international patients and referral doctors, manage medical record transmission and communication.
• Work closely with hospital departments (admissions, counseling, etc.) to ensure smooth patient support and coordination.
• Support the renewal of medical journals and professional memberships.

Requirements:

• Fluency in English and Malayalam (Tamil proficiency preferred).
• Minimum 5 years of experience as a secretary or in a similar administrative role.
• Excellent communication and interpersonal skills.
• Strong organisational skills and keen attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Prior experience in a healthcare or hospital environment is desirable.

Qualifications:

• Any Degree

Job Types: Full-time, Permanent

Benefits:

• Leave encashment
• Provident Fund

Schedule:

• Day shift
• Weekend availability

Supplemental Pay:

• Yearly bonus

Education:

• Bachelor's (Preferred)

Experience:

• As Secretary role: 5 years (Required)

Language:

• The candidate should speak Malayalam very fluently. (Required)

Work Location: In person