Sales Support & Accounts Administrator

We are seeking a proactive and detail-oriented Sales Support & Accounts Administrator to join our team. The ideal candidate will be responsible for supporting the sales and accounts departments in day-to-day administrative tasks, ensuring smooth coordination, accurate documentation, timely invoicing, and field-level marketing support. This role is key to maintaining operational efficiency between teams and ensuring compliance with financial and regulatory requirements.

Key Responsibilities
1. Sales & Invoicing Support

• Generate and issue invoices based on approved sales quotations.
• Share invoices with relevant internal teams (Sales & Accounts) for proper record-keeping.
• Maintain a well-organized log of all issued invoices for reference and auditing.

2. Accounts Coordination

• Send standard follow-up emails to clients for payment reminders (e.g., at 45 and 60 days).
• Coordinate with the Accounts team for timely GST, TDS, and other statutory filings.
• Assist in reconciling payments, identifying outstanding dues, and resolving discrepancies.

3. Compliance & Documentation

• Ensure all client and vendor documents are regularly updated, organized, and stored appropriately.
• Assist the Accounts team in compiling necessary documentation for audits and internal reviews.

4. Marketing & Field Support

• Visit companies, hospitals, and institutions to distribute promotional materials (pamphlets, brochures, etc.).
• Provide introductory information about the company and services to potential clients.
• Capture and share new business leads with the Sales team.

5. General Administrative Support

• Monitor and track important internal deadlines; send reminders to relevant stakeholders.
• Assist in daily coordination between the Sales, Accounts, and Operations teams.
• Support general office administration and maintain a structured work environment.

Qualifications & Skills

• Bachelor’s degree in Commerce, Business Administration, or related field preferred.
• 1–3 years of experience in a similar administrative or coordination role.
• Basic knowledge of accounting processes (GST, TDS, Invoicing, etc.) is a plus.
• Strong organizational and documentation skills.
• Proficiency in MS Office (Excel, Word, Outlook); familiarity with accounting or CRM software is a plus.
• Good written and verbal communication skills.
• Ability to multitask and work with cross-functional teams.
• Willingness to travel locally for field marketing activities.

Job Type: Full-time

Ability to commute/relocate:

• Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Do you have prior experience in an administrative or support role? If yes, how many?
• How many years of experience do you have working with sales or accounts teams?
• Current CTC:
• Expected CTC:

Work Location: In person