Sales & Purchase Ledger Manager

Billing & Variations

• Prepare, validate, and submit billing and variation data in line with standard procedures.
• Ensure all invoices are correctly raised, coded, and supported by approved documentation.
• Maintain a complete audit trail for all submissions and updates.

2. Payment Chasing

• Maintain and update a weekly

  Payment Tracker

  to monitor outstanding invoices.
• Issue payment reminders, liaise with customers, and escalate overdue items when required.
• Provide regular ageing reports and collection summaries for management review.

3. Purchase Ledger & Materials Ordering

• Check and post supplier invoices in accordance with the

  purchase order approval matrix

  .
• Reconcile supplier statements monthly and resolve any discrepancies promptly.
• Verify invoices against approved purchase orders and delivery documentation.

4. Job Costing & Site Work Analysis

• Maintain and reconcile

  job costing trackers

  for all projects and site works.
• Record daywork sheets, ensuring they are approved, coded, and billed correctly.
• Provide cost analysis and variance reports to support project-level financial reviews.
• Liaise with contractors and site personnel to ensure all costs are captured accurately.

5. CIS Payments

• Prepare CIS schedules, ensuring correct deductions, verification, and submission.
• Reconcile CIS control accounts monthly and highlight discrepancies to management.
• Maintain compliance with HMRC CIS requirements and company procedures.

6. Financial Controls & Reporting

• Support the Finance Director in

  month-end close

  , ledger reconciliations, and management reporting.
• Assist with audit preparation and provide accurate supporting records as required.
• Contribute to the development of dashboards and cost-tracking reports for management use.
• Maintain a clear and auditable approval trail across all ledgers and transactions.

7. Systems & Process Development

• Support the rollout of new finance processes, approval workflows, and reporting tools.
• Identify opportunities for improvement to enhance accuracy, efficiency, and control.
• Ensure full utilisation of

  Microsoft Dynamics 365 Business Central

  (or similar ERP system) for financial management and reporting.

  Role & responsibilities

Preferred candidate profile