Sales Coordinator

Role & responsibilities

Office Admin

• Obtains all stationery requests for preparation of requests.
• Attendance monitoring and sending HO
• Summarizes the received requests and initiates Purchase Requisition (PR) for all stationeries.
• Receives materials from suppliers and distributes accordingly.
• Ensures that all marketing supplies are in sufficient quantities such as brochures, panel charts, standard specifications, letter heads and continuation sheets.

Business Correspondence, Documentations and Files

• Handles and screens all business correspondence of the Sales Manager.
• Prepares various reports as may be required by the Sales Manager.
• Maintains records of all correspondence either as hard copy in the files or as soft copy in the computer.
• Maintain confidentiality on matters of personnel, management, financial and any other issues of importance as required by the Sales Manager.
• Collects and compiles departmental reports.
• Ensures that maintenance contracts of each office equipment are updated and are kept in proper location.

Schedules and Appointments

• Schedules and records the appointments of concerned parties (e.g., clients, colleagues, other department heads etc) to the manager.
• Contacts and coordinates with specific parties to arrange meetings and/or appointments as needed by the manager.
• Maintains a record of appointments and keeps it updated including any changes in the schedule.
• Promptly informs the manager on all upcoming appointment schedule including changes made.
• Attends to all incoming and outgoing calls on behalf of the manager and takes the exact telephone message to convey to the manager.
• Arranges for the Sales Managers air ticket bookings, hotel bookings, and other necessary arrangements, in addition to organizing meeting agendas.
• Entertains walk-in customers and office visitors.

Reports

• Prepares monthly reports such as Sales Forecast, Sales Funnel, Area Office Expense Report, Updated Quote Register and Weekly Time Sheet
• Maintains log of all quotes converted to jobs with the details of price break-downs

Preferred candidate profile