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Inkarp Instruments
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Sales Coordinator - Order Processing & Purchase, Tender

Sales Coordinator - Order Processing & Purchase, Tender

Inkarp Instruments

2 - 5 years

2 - 4 Lacs

Hyderabad

Posted:2 days ago| Platform:

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Skills Required

Purchase Order Order processing domestic import purchase E-tendering Quotation

Work Mode

Work from Office

Job Type

Full Time

Job Description

Job Title:

Location:

Company:

About the Company:

Spark Scientific Pvt. Ltd., part of the Inkarp Group, is a leading distributor of high-quality laboratory and scientific instruments, serving research institutions, educational organizations, healthcare, and industrial laboratories across India. As an authorized partner for top global brands, we are committed to delivering reliable instruments, excellent service, and complete scientific solutions.

Key Responsibilities:

1. Order Processing & Sales Coordination

Process customer POs and validate pricing, Incoterms, and specifications.
Prepare proforma invoices and handle end-to-end sales order processing.
Coordinate with sales, logistics, and customers to ensure timely dispatch and delivery.
Maintain accurate order records and support the sales team with documentation and quotations.
Provide after-sales support including warranty, AMC, and service documentation.

2. Purchase & Vendor Coordination

Raise and follow up on domestic and international purchase orders based on sales and inventory requirements.
Coordinate with vendors for material readiness, packing lists, invoices, and COA.
Handle documentation for customs clearance (including ADC documents and technical write-ups).
Negotiate pricing, timelines, and manage strong vendor relationships.
Monitor stock levels and work closely with internal teams to ensure smooth supply chain operations.

3. Tender Management & Documentation

Track and manage tender opportunities via GeM, CPP, and other institutional portals.
Coordinate with technical/sales teams for timely and compliant tender submissions.
Handle online bid submissions, registration, document uploads, and compliance.
Maintain tender records, manage bid clarifications, and engage with government procurement teams.

Key Skills Required:

Strong understanding of order processing, sales coordination, and procurement.
Hands-on experience with GeM and government e-tendering platforms.
Proficient in MS Excel, Word, PowerPoint, and basic ERP/CRM systems.
Good command of email communication, documentation, and typing skills.
Excellent interpersonal, multitasking, and follow-up abilities.
Adaptable, analytical, and collaborative mindset with a high level of ownership.

Qualifications:

Graduate in Commerce, Science, or any relevant discipline.
2–5 years of experience in sales coordination, procurement, or tendering (preferably in the lab/scientific industry).
Familiarity with laboratory or analytical instruments is an added advantage.

Why Join Us?

Be part of a reputed organization in the scientific equipment domain.
Gain exposure to both domestic and international purchasing processes.
Collaborative work environment driven by innovation and service excellence.

To Apply:

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Sales Coordinator - Order Processing & Purchase, Tender

Experience & Salary

Skills Required

Work Mode

Job Type

Job Description

Job Title:

Location:

Company:

About the Company:

Key Responsibilities:

1. Order Processing & Sales Coordination

2. Purchase & Vendor Coordination

3. Tender Management & Documentation

Key Skills Required:

Qualifications:

Why Join Us?

To Apply:

More Jobs at Inkarp Instruments