Receptionist/Office Assistant

Job Description

Key Responsibilities: Front Desk Management: Greet visitors, answer phones, take messages, and direct calls to the appropriate parties. Administrative Support: Maintain office calendars, handle mail, manage office supplies, and assist with data entry and filing. Customer Service: Provide a welcoming and helpful experience for visitors and clients, responding to inquiries and resolving issues. Clerical Tasks: Copy documents, scan, and file information. Other duties: May include preparing meeting rooms, ordering refreshments, and providing general administrative assistance. Example Job Description (Combined Receptionist/Office Assistant): Title: Receptionist/Office Assistant Responsibilities: Professionally answer the main phone line and direct calls to the appropriate personnel. Greet visitors, provide guidance, and ensure a welcoming environment. Manage incoming and outgoing mail and packages. Maintain office calendars, schedules, and meeting room bookings. Assist with data entry, filing, and general clerical tasks. Manage office supplies and inventory. Prepare meeting rooms and refreshments for meetings. Support the facilities officer with various tasks as needed. Provide ad-hoc administrative support to other team members. Maintain a clean and organized reception area. Skills and Qualifications: Excellent communication and interpersonal skills. Strong customer service skills. Basic computer skills, including proficiency in Microsoft Office Suite. Ability to multitask and prioritize tasks effectively. Ability to work independently and as part of a team. High school diploma or equivalent required; some experience in office administration preferred. Excellent organizational and time management skills. Knowledge of general office procedures and equipment. Job Types: Full-time, Permanent Pay: ₹10,000.00 - ₹12,000.00 per month Benefits: Health insurance Provident Fund Schedule: Day shift Supplemental Pay: Yearly bonus Language: English (Preferred) Work Location: In person