Job
Description
Position Overview: We are looking for a detail-oriented and organized Real Estate Administrative Assistant to support the day-to-day operations of our boutique real estate firm. In this dynamic role, you will assist with managing property listings, handling client communications, preparing documents, and ensuring the office runs efficiently. The ideal candidate will have a passion for real estate, excellent administrative skills, and the ability to juggle multiple tasks in a fast-paced environment. Key Responsibilities: Manage Listings & Documentation: Update and maintain property listings on the firm’s website and MLS platforms, ensuring all details are accurate and current. Prepare contracts, offers, and other real estate documents for clients and agents. Client Communication & Coordination: Serve as a point of contact for clients, ensuring timely responses to inquiries. Schedule property showings, open houses, and meetings between agents and clients. Office Support: Assist in managing office operations, including scheduling appointments, filing, and handling phone calls. Provide administrative support to agents and management as needed. Marketing & Advertising Support: Help prepare marketing materials for property listings, including brochures, online ads, and social media content. Coordinate with the marketing team or external vendors for photo shoots and content creation. Transaction Coordination: Track the progress of transactions, ensuring that all deadlines are met, documents are signed, and clients are kept informed throughout the buying or selling process. Database Management: Maintain accurate records in the CRM system, ensuring client data, property details, and transaction statuses are up-to-date. General Office Management: Oversee office supplies, assist with invoicing, and manage other administrative duties to ensure smooth operations in the office. Required Qualifications & Skills: High school diploma or equivalent; Bachelor’s degree preferred. 1-2 years of administrative experience in real estate or a related field (experience in a small business setting is a plus). Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with real estate software (MLS, CRM platforms). Strong organizational skills with the ability to manage multiple tasks and deadlines. Excellent written and verbal communication skills. Ability to handle confidential information with professionalism. Strong attention to detail and problem-solving skills. Ability to work independently and as part of a small team. Job Types: Full-time, Permanent Pay: ₹13,000.00 - ₹16,000.00 per month Benefits: Flexible schedule Paid sick time Schedule: Day shift Supplemental Pay: Performance bonus Work Location: In person
