Purchase Manager

Job Responsibilities:

• Researches and evaluates various vendors to compare pricing and services.
• Critically evaluates and selects prospective vendors and negotiates contracts.
• Managing supplier relations and negotiating contracts, prices, timelines, etc.
• Maintaining the supplier database, purchase records, and related documentation.
• Coordinating with inventory control to determine and manage inventory needs.
• Ensuring that all procured items meet the required quality standards and specifications.
• Preparing cost estimates and managing budgets.
• Working to improve purchasing systems and processes.
• Evaluates vendors based on product quality, timeliness and price.
• Schedules deliveries and ensures timely fulfilment of orders.
• Coordinates with fellow managers to monitor inventory and determine supply needs.
• Ensures quality of procured items and addresses problems when they arise.
• Training new employees in the purchasing process and how to use the purchasing system.
• Strictly adhere to the rate contract finalized by central purchase unit
• Review the comparative statements prepared by purchase executive and conduct 1st round of negotiations for non-focused items
• Ensure that job functions of various executives are properly carried
• Ensure that purchase orders are made in advance to authorized vendors unless public holidays
• Co-ordinate with stores and pharmacies for smooth functioning of purchase process
• Monitor delayed supplies and conduct meeting with concerned vendors and report to unit head/corporate procurement team
• Assist stores department in forecasting inventory
• Inform stores and other pharmacies about delivery lead times
• Training team members on continuous improvement
• Co-ordinate with accounts department on timely payments to the vendors
• Debit and credit notes follow up with vendors if required.
• Support Central Pharmacy and General Stores for vendor returns
• Ensure all the processes are adhere to the requirement of certification bodies like NABH and ISO
• Report to the unit head/corporate procurement team on deviations in the purchase process with justification
• MIS Reports as per the requirement

Purchasing Manager Qualifications/Skills:

• Any Degree or Masters in logistics preferred.
• Experience using procurement software, Preferably SAP MM.
• 8 -15 years of experience in Purchase and 2-5 years of experience as a purchasing manager or in a similar position in Hospital Industry.
• Deep knowledge of inventory and supply chain management.
• Supervisory and management experience.
• Proficiency in Microsoft Office specially in MS Excel.
• Excellent communication skills, both written and verbal.
• Strong analytical skills
• Strong critical thinking and negotiation skills
• Strong planning and organizational skills.
• Ability to work independently with minimum supervision