Purchase Manager

Purchase Manager

Job Purpose

Key Responsibilities

1. Procurement Planning & Strategy

• Develop and implement purchase strategies aligned with production and business requirements.
• Prepare monthly and weekly procurement plans based on production schedules and inventory levels.
• Identify cost-saving opportunities and negotiate better commercial terms with suppliers.
• Maintain optimal inventory through effective planning and purchase scheduling.

2. Vendor Management

• Identify, evaluate, and on board new vendors for materials, machinery spares, packaging, consumables, etc.
• Maintain approved vendor lists and ensure suppliers meet quality, delivery, and compliance standards.
• Conduct periodic vendor performance evaluations on price, quality, delivery, service, and reliability.
• Develop long-term vendor relationships for consistent supply and better pricing.

3. Purchase Execution

• Float enquiries, evaluate quotations, negotiate terms, and prepare purchase orders.
• Ensure timely release of POs and follow-up for materials in line with production timelines.
• Coordinate with suppliers to resolve issues related to delivery delays, shortages, quality deviations, or documentation.
• Finalize rate contracts and annual price agreements where applicable.

4. Coordination with Internal Departments

• Work closely with Production, Planning, Stores, QA, Accounts, and Maintenance teams.
• Understand material requirements and ensure timely procurement.
• Coordinate with QA for material quality approval and with Stores for incoming material checks.
• Support maintenance in sourcing spares, equipment, and service providers.

5. Cost Control & Budgeting

• Continuously monitor market price trends and negotiate cost reductions.
• Control purchase budgets and avoid unnecessary or excess purchases.
• Maintain comparative statements (CS) and purchase cost audit trails.

6. Documentation & Compliance

• Ensure proper documentation of POs, quotations, agreements, and procurement records.
• Ensure compliance with company policies, statutory norms, and audit requirements.
• Coordinate with Accounts for timely GRN approvals and vendor payments.
• Maintain clean data in the ERP system (item codes, vendor master, PO status, etc.).

7. Reporting & Analytics

• Prepare weekly/monthly purchase reports, pending PO lists, and supplier performance MIS.
• Maintain dashboards for costs, lead time, order status, and stock levels.
• Present insights and recommendations during management review meetings.

Qualifications & Experience

• Any degree (Mechanical/Commerce preferred) + Diploma/Certification in Supply Chain or Materials Management (added advantage).
• 8-10 years of experience in industrial/manufacturing purchasing.
• Strong negotiation, communication, and vendor management skills.
• Experience in ERP-based procurement (SAP/Tally/Custom ERP).

Preferred Candidate Profile

• Strong analytical and negotiation skills.
• Proactive in follow-ups and supplier coordination.
• Good knowledge of material planning, cost control, and vendor evaluation.
• Ability to work under pressure and meet timelines.
• Exposure to textile/engineering/rubber/industrial manufacturing (preferred but not mandatory).