Purchase Manager

Role & responsibilities

1. Procurement Planning

• Develop procurement strategies aligned with project timelines and budgets.
• Prepare procurement schedules and align them with project execution plans.
• Coordinate with engineering and project teams to identify material and equipment needs.
  

2. Vendor Development & Management

• Identify and prequalify reliable vendors, subcontractors, and manufacturers.
• Establish and maintain an approved vendor list.
• Negotiate long-term agreements with key suppliers to ensure cost efficiency and supply reliability.
  

3. Tendering and Bid Evaluation

• Float RFQs (Request for Quotations) or tenders for materials and services.
• Evaluate bids based on cost, quality, delivery schedule, and technical compliance.
• Liaise with engineering for technical clarifications and finalization.
  

4. Purchase Order (PO) Management

• Issue purchase orders and subcontract agreements as per project requirements.
• Ensure accuracy in terms of quantity, specifications, delivery conditions, and payment terms.
• Monitor PO status and follow up for timely delivery.
  

5. Cost Control and Budget Adherence

• Ensure all procurements stay within the allocated budget.
• Identify opportunities for cost savings through value engineering or alternate sourcing.
• Track and report procurement spend and variance from budget.
  

6. Logistics and Delivery Coordination

• Coordinate with logistics teams for transportation, import/export documentation, and delivery tracking.
• Ensure timely delivery of materials to project sites, avoiding delays or disruptions.
  

7. Vendor Performance Monitoring

• Track vendor performance based on delivery, quality, and responsiveness.
• Manage claims, rejections, or penalties due to non-performance.
• Maintain supplier scorecards and feedback loops for continuous improvement.
  

8. Contract Compliance and Legal Coordination

• Ensure all procurement contracts comply with company policy and legal standards.
• Work with the legal team on contractual terms, risk mitigation, and dispute resolution.

Key Skills Required

• Knowledge of engineering materials, MEP equipment, piping, structural steel, etc.
• Strong negotiation and contract management skills
• Tally proficiency
• Risk management and analytical thinking