Manage, maintain& develop efficient office systems, standard operating procedures (SOPs) and processes.
Manage the day to-day operations in accordance with the SOP and agreements.
Oversee the efficient functioning of all the purchase executives and ensures it meets the needs of the school, college and university.
Ensure that all annual requisition like stationery, library, lab etc. from all units of PGI is collated and materials supplied well on time.
Ensure all periodical and need-based requisitions made by all other departments are collated and materials supplied well on time.
Liaise between Management and vendor for the purpose of providing an efficient process to dispose off obsolete materials, furniture etc.
Specialization in handling back office operations, inter-office correspondence, confidential mails, quotations, purchase orders, rate contract with vendors etc.
Liaise and coordinate with various departments within the corporate office and all branch offices.
Monitor use of all routine consumable materials like stationery, printing, housekeeping requirements, etc. at all units and ensure stocks are within the specified limits.
Periodically check the maintenance of stock registers at unit level and also keep a check on stock levels.
Forecast levels of demand for services and products.
Manage and support the execution of all purchase supplies as per school calendar like major events, monthly events, field trips, guest lectures, excursions, photo sessions etc.
Conduct research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality.
Forecast price trends and their impact on future activities.
Track and report key functional metrics to reduce expenses and improve effectiveness.
Conduct monthly review meetings with Admin Managers for the purpose of conveying and / or gathering information required to perform job functions.
Control expenses andbuild a culture of long-term saving on procurement costs.
Prepare & Issue purchase orders after obtaining due approval from COO on the indents for the purpose of completing purchasing processes in accordance with established procedures.
Ensure that the school supplies (Books, Uniform, ID card, Handbook, Portfolios) with respect to the reopening of the school are smooth.
Immediately attend to any shortfalls in supplies and replenish the same at the earliest.
Ensure the stationery/ materials related to implementation of the curriculum and general school requirements reach well before time and are dispatched to the concerned department.
Ensure the Wi- Fi facility is fully functional.

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