Purchase executive

Job Summary

The Junior Purchase Executive will support procurement activities related to facilities management, infrastructure, office equipment, and related services. The role involves vendor coordination, quote comparison, purchase order processing, and ensuring timely delivery of materials and services required for the smooth operation of the organization's infrastructure and facilities.

Key Responsibilities

• Procurement Operations
• Assist in sourcing suppliers for facility-related goods and services (e.g., HVAC, electricals, plumbing, civil works, office furniture).
• Obtain and compare quotations from vendors for materials/services.
• Raise and process purchase orders as per approved procurement requests.
• Vendor Management
• Coordinate with vendors for order placement, follow-ups, and delivery.
• Maintain vendor database and assess performance on delivery, quality, and cost.
• Support vendor onboarding with relevant documentation and compliance checks.
• Inventory & Delivery Monitoring
• Track deliveries and maintain records of goods/services received.
• Coordinate with internal stakeholders for goods verification and issue resolution.
• Escalate delays or discrepancies to the reporting manager.
• Cost Control & Negotiation
• Participate in basic negotiation to achieve cost-effective deals.
• Identify opportunities for cost savings in routine purchases.
• Documentation & Compliance
• Maintain purchase records, vendor contracts, and invoices.
• Ensure adherence to procurement policies and audit requirements.
• Stakeholder Coordination
• Liaise with Admin, Facilities, Training and Projects teams to understand purchase needs.
• Provide timely updates on order status to internal stakeholders.

Qualifications

• Bachelor’s degree , Diploma in Engineering preferred or any Commerce, Business Administration, or related field.
• 3-4 years of experience in procurement or administrative purchasing roles.

Key Skills and Competencies

• Basic knowledge of procurement processes and vendor lifecycle.
• Familiarity with facilities and infrastructure categories (e.g., AMC services, office fit-outs, maintenance supplies).
• Good negotiation and communication skills.
• Attention to detail and documentation accuracy.
• Ability to multitask and meet deadlines.
• Proficiency in MS Excel, ERP tools (e.g., SAP, Tally, Zoho) is a plus.