Purchase Executive

Job Title: Purchase Executive

Role Summary:

The Purchase Executive is responsible for sourcing, negotiating, and procuring goods and services as per organisational needs. This role requires hands-on experience with PeopleSoft ERP, proficiency in Microsoft Excel, and a working knowledge of AI-based tools for vendor evaluation, forecasting, and automating routine tasks.

Key Responsibilities:

• Create, process, and track Purchase Orders using PeopleSoft ERP.
• Coordinate with finance and internal departments to ensure timely PO approvals and order placements.
• Monitor PO lifecycle from issuance to delivery and closure.
• Identify, evaluate, and onboard new vendors as per the procurement policy.
• Maintain updated records of vendor agreements, rates, certifications, and delivery performance.
• Use AI-based tools to assess supplier performance and risks.
• Float RFQs (Request for Quotations), prepare comparative statements, and finalise deals based on quality, pricing, and delivery timelines.
• Ensure all purchases are cost-effective, timely, and compliant with internal SOPs.
• Track stock levels and reorder materials proactively based on demand forecasting.
• Maintain accurate procurement data, inventory status, and consumption reports using Microsoft Excel (Pivot Tables, VLOOKUP, Dashboards).
• Generate monthly reports and analytics to support budgeting and audit processes.
• Utilize AI tools for automating routine tasks such as quotation comparisons, PO reminders, and spend analysis.
• Assist in digital transformation initiatives related to procurement
• Liaise with stores, accounts, user departments, and vendors for smooth purchase operations.
• Escalate procurement issues and delivery delays in a timely manner.
• Ensure documentation is complete for audits (POs, invoices, delivery notes, quotations).
• Adhere to company policies, ethical procurement practices, and legal norms.

Required Skills & Qualifications:

• Bachelors degree in Supply Chain, Commerce, Business Administration, or related field.
• 2–4 years of relevant experience in procurement or purchasing.
• Hands-on experience with PeopleSoft ERP.
• Advanced Excel skills (e.g., VLOOKUP, HLOOKUP, Pivot Tables, Charts, Macros preferred).
• Familiarity with AI tools for procurement will be an added advantage (e.g., ChatGPT, Power BI, Automation bots).
• Strong negotiation, communication, and analytical skills.

If interested, please share your CV at anjali@pathways.in