Purchase Executive

Job Description

Job Title: Purchase Executive Role Summary: The Purchase Executive is responsible for sourcing, negotiating, and procuring goods and services as per organisational needs. This role requires hands-on experience with PeopleSoft ERP, proficiency in Microsoft Excel, and a working knowledge of AI-based tools for vendor evaluation, forecasting, and automating routine tasks. Key Responsibilities: Create, process, and track Purchase Orders using PeopleSoft ERP. Coordinate with finance and internal departments to ensure timely PO approvals and order placements. Monitor PO lifecycle from issuance to delivery and closure. Identify, evaluate, and onboard new vendors as per the procurement policy. Maintain updated records of vendor agreements, rates, certifications, and delivery performance. Use AI-based tools to assess supplier performance and risks. Float RFQs (Request for Quotations), prepare comparative statements, and finalise deals based on quality, pricing, and delivery timelines. Ensure all purchases are cost-effective, timely, and compliant with internal SOPs. Track stock levels and reorder materials proactively based on demand forecasting. Maintain accurate procurement data, inventory status, and consumption reports using Microsoft Excel (Pivot Tables, VLOOKUP, Dashboards). Generate monthly reports and analytics to support budgeting and audit processes. Utilize AI tools for automating routine tasks such as quotation comparisons, PO reminders, and spend analysis. Assist in digital transformation initiatives related to procurement Liaise with stores, accounts, user departments, and vendors for smooth purchase operations. Escalate procurement issues and delivery delays in a timely manner. Ensure documentation is complete for audits (POs, invoices, delivery notes, quotations). Adhere to company policies, ethical procurement practices, and legal norms. Required Skills & Qualifications: Bachelors degree in Supply Chain, Commerce, Business Administration, or related field. 2–4 years of relevant experience in procurement or purchasing. Hands-on experience with PeopleSoft ERP. Advanced Excel skills (e.g., VLOOKUP, HLOOKUP, Pivot Tables, Charts, Macros preferred). Familiarity with AI tools for procurement will be an added advantage (e.g., ChatGPT, Power BI, Automation bots). Strong negotiation, communication, and analytical skills. If interested, please share your CV at anjali@pathways.in