Purchase Executive

Roles And Responsibilities:

A purchase department executive sources and negotiates with suppliers for the best value, manages purchase orders, tracks deliveries, and monitors inventory to meet company needs.

Key Responsibilities:

• Supplier Management: Researching, evaluating, and selecting reliable suppliers and negotiating favorable contracts and pricing.
• Procurement Planning: Forecasting demand, monitoring inventory levels, and placing purchase orders to ensure timely restocking of supplies.
• Cost Control: Analyzing market trends, comparing supplier quotes, and identifying opportunities to reduce procurement costs and optimize spending.
• Order and Delivery Management: Tracking orders, ensuring timely delivery of goods, and resolving any issues that arise with vendors.
• Record Keeping: Maintaining accurate records of purchases, vendor information, invoices, and other procurement-related data.
• Internal Collaboration: Liaising with other departments to understand their procurement needs and specifications.
• Relationship Building: Cultivating and maintaining strong relationships with key suppliers to ensure smooth operations.
• Compliance: Adhering to company policies, procurement procedures, and relevant industry regulations.

Required Skills

• Negotiation Skills: To secure the best terms and prices from suppliers.
• Analytical Skills: For cost analysis, market trend research, and financial reporting.
• Communication Skills: To interact effectively with internal teams and external suppliers.
• Organizational Skills: For managing multiple tasks, tracking orders, and maintaining records.
• Knowledge of Procurement Software: Experience with purchasing and inventory management systems is often required.
• Supply Chain Understanding: A solid grasp of supply chain procedures and logistics is beneficial