Desired candidate qualification and experience:
- Must have prior working experience of at least
3 years in Construction companies
/ Real estate development companies - Must have excellent familiarity and knowledge of
construction materials, electrical, plumbing and sanitary fixtures,
interior/finished materials and tools - Candidates who s previous job designation/nature of work includes any of
Purchase assistant, Procurement assistant, Stores assistant, Material purchase assistant
or related may apply - Qualification may be B.Com, BBA, BA or equivalent degree in English medium and full time courses (part time / distance education not considered)
- Good command over both English and Tamil is essential
- Must have
good working knowledge and experience in Excel
- Prior working knowledge in Tally could be beneficial (not a must)
- Candidates with
less than 3 years experience
or who do not meet the above criteria please do not apply
Day-to-day job functions:
Planning & procurement of construction project inventory/material needs and requirements - Planning & procurement of office purchase requirements
- Preparation and processing of requisitions and purchase orders
- Responsible for accounts payables with respect to suppliers, vendors and utilities(phone bills/ electricity etc)
- Preparation of requests for quotation
- Purchase order processing
- Tracking and follow up of order confirmations, delivery notes and invoice control
- Resolving vendor grievances and claims against suppliers
- Co-ordinate with the Project manager on daily basis to fulfil requirements, tracking deliveries and register/get feedback of quality issues
- Co-ordinate with Cashier and Accounts manager on daily basis to take care of accounts payables
- Discuss and obtain approval from the management on purchase requirements, purchases made and procurement planning
Overall Job responsibilities:
- Coordination with management and engineering department for material requirement schedule and to ensure uninterrupted flow of materials for execution of project
- Obtaining quotations from various suppliers; getting best price and good terms of supplies through good negotiation and relation building skills
- Evaluation and preparation of comparative statement, getting approval from respective heads / Project Incharge for release of Purchase Orders
- Periodical evaluation about suppliers in coordination with Project execution/engineering team, Planning team and Management
- Monitoring the receipt of materials, proper storage and effective use of materials by execution team and prompt/immediate escalation to the Management in case of any wrong doings/ discrepancies
- Make sure supplier s legal compliance in all aspects in our Purchases / Services and Purchase Invoice / Service Invoices
- Coordination with accounts for Zero-Tolerance related to Legal/Regulatory compliance
- Be responsible in the purchasing of commodities by processing purchase orders and auditing invoices for accuracy
- Periodically advises staff and/or faculty as to appropriate choices of standard items to be purchased for offices and construction sites
- Follows up on orders to ensure that materials are shipped and delivered on promised dates
- Maintains records and follow up files of purchases, shipments, and related matters
- Maintains files of descriptions of available supplies
- May inspect products received for quality and quantity to ensure adherence to specifications
Other information:
- You will be responsible completely and expected to independently handle all activities related to Purchase/Accounts payable
- You will need to own a two wheeler and must be comfortable travelling
- You will have to frequently present reports to the Management on the entire activities and processes handled by you
- Office timings for this position:
9.15AM to 6.30PM (Mon-Sat)
with two coffee breaks (11.30AM & 4.30PM) and a lunch break (1.30 to 2.30PM). Office timings may extend in the evenings some days and very frequently on Saturdays.
