Purchase Associate

Role & responsibilities

1. Procurement & Purchasing

• Create purchase requests, quotations, and purchase orders.
• Source materials and products as per project or department requirements.
• Compare vendor quotations and support in price negotiation.
• Follow up on purchase orders, delivery timelines, and pending items.

2. Vendor Coordination

• Identify new vendors and maintain strong relationships with existing vendors.
• Collect quotations, negotiate prices, and evaluate vendor performance.
• Coordinate with vendors for material dispatch, invoice submission, and documentation.

3. Material & Inventory Support

• Track material requirements from project sites and departments.
• Follow up with logistics for delivery, transportation, and receiving.
• Coordinate with stores/site teams to confirm material receipt and quality checks.

4. Documentation & Record Keeping

• Maintain purchase orders, quotations, vendor lists, and price comparisons.
• Update procurement trackers, GRN (Goods Receipt Notes), and delivery status reports.
• Ensure proper filing and documentation for audits and compliance.

5. Coordination with Internal Teams

• Coordinate with Project, Store, Accounts, and Engineering teams for procurement needs.
• Share purchase updates and delivery timelines with site teams.
• Support Accounts department for invoice verification and payment processing.

6. Compliance & Cost Control

• Ensure compliance with company procurement policies and procedures.
• Assist in cost optimization by evaluating alternative vendors or materials.
• Maintain transparency and fairness in procurement processes.

Skills Required:

• Strong negotiation and communication skills
• Knowledge of procurement processes and vendor management
• Good understanding of engineering materials (preferred, not mandatory)
• Proficient in MS Office (Excel, Word)
• Good follow-up and coordination ability
• Detail-oriented with strong documentation skills
• Ability to manage multiple tasks and deadlines