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Proposal Manager

Proposal Manager

Mass Engineers

3 - 7 years

3 - 4 Lacs

sangli

Posted:19 hours ago| Platform:

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Skills Required

proposal management

Work Mode

Work from Office

Job Type

Full Time

Job Description

Job Title

: Proposal Manager

Department

: Sales / Business Development /

Estimation Location

: Sangli / Hyderabad

Reports To:

Head of Sales / Business Development Manager

Job Summary

The Proposal Manager is responsible for managing end-to-end proposal development, including reviewing RFP/RFQ documents, coordinating with cross-functional teams, preparing technical and commercial proposals, and ensuring timely submission. The role requires strong project management, attention to detail, and the ability to create high-quality proposals that align with customer requirements and organizational strategy.

Key Responsibilities

1. Proposal Development

- Lead the entire proposal process from receipt of RFP/RFQ to final submission.

- Analyze client specifications, tender documents, commercial terms, and technical requirements.

- Prepare detailed technical proposals, commercial offers, costing sheets, and compliance matrices. Ensure proposals are complete, accurate, and aligned with company capabilities.

2. Cross-Functional Coordination

- Coordinate with engineering, design, procurement, finance, legal, and operations teams to gather necessary inputs.

- Conduct review meetings to clarify scope, identify risks, and finalize proposal strategy.

- Ensure timely collection and consolidation of data for proposal preparation.

3. Commercial Strategy & Costing

- Develop pricing strategies in consultation with sales and management.

- Prepare cost estimates, BOQs, and pricing models.

- Identify cost optimizations and value engineering opportunities.

4. Documentation & Quality Control

- Format and structure proposals professionally for high impact.

- Maintain consistency in branding, language, and messaging across all submissions.

- Conduct quality checks for technical accuracy and compliance with customer requirements.

5. Customer Interaction

- Clarify technical and commercial queries with customers during the bidding process.

-Participate in pre-bid meetings, presentations, and negotiations as needed.

6. Process Management

- Maintain a centralized database of proposals, templates, and technical documents.

- Track proposal progress, status of submissions, and win/loss analysis.

- Implement process improvements to increase efficiency and win rates.

Qualifications & Skills

Education

- Bachelor’s degree in Engineering, Business Administration, or related field.

- MBA or specialized certification in proposal management (e.g., APMP) preferred.

Experience

- 3–7 years of experience in proposal/bid management or estimation.

- Experience in project-based or capital equipment industries (EPC, manufacturing, engineering, IT, construction, etc.) preferred.

Technical Skills

- Strong understanding of project costing, technical documentation, and contract terms.

- Ability to read technical drawings, specifications, and SOW documents.

- Proficiency in MS Office (Excel, Word, PowerPoint) and proposal tools/CRM systems.

Soft Skills

- Excellent written and verbal communication.

- Strong project management and organizational skills.

- Ability to work under pressure and meet tight deadlines.

- Analytical thinking, attention to detail, and problem-solving ability.

Key Performance Indicators (KPIs)

- Proposal quality and compliance rate.

- On-time submission performance.

- Win ratio and revenue impact.

- Accuracy of cost estimates.

- Cross-team coordination effectiveness.

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Proposal Manager