Proposal Graphic Designer

Job title: Proposal Graphic Designer

Years of experience: 3 5 years (proposal design)

Reports To (title): Proposal Managers (USA & India) and Win Work Team Lead (India)

Role: Expected functions

Design and produce branded, RFP-compliant layouts, infographics, and presentation materials

that elevate proposal quality and support win themes. Lead layout in Word/PowerPoint and build

complex documents, proposal interview slide decks and templates in Adobe InDesign, Illustrator,

photoshop and PPT.

Job Duties: Responsibilities

• Own visual strategy and page architecture; apply brand consistently across

Word, PPT, and InDesign deliverables.

• Create pursuit-specific graphics: processes, roadmaps, org charts, schedules, case study

callouts, and iconography.

• Lay out proposals in InDesign/Word, manage styles, tables, and cross-references; prepare

print and screen-optimized PDFs.

• Partner with Proposal Manager/Writer to visualize technical approaches and ensure

accessibility and readability.

• Execute rigorous preflight checks (fonts, links, bleeds, bookmarks) and color-review change

incorporation.

• Support interview decks and exhibit packages; coordinate with print vendors for

submission/overnight shipping as required.

• Contribute to template evolution and design system assets within the proposal library

• Take constructive feedback and apply it to enhance the delivery.

• Deadline & Task Management.

Scope of the job role: Level of work and its importance to the organization

COMPLEXITY (Variety or uniqueness of tasks; relative difficulty or importance of

work performed; size of unit supported, etc.)

Balances multiple deadlines; converts complex technical content into clear visuals while

maintaining compliance and brand.

DECISION-MAKING (Supervision received; independent judgment or initiative;

consequence of error)

Operates independently within brand and compliance constraints; recommends layouts and

graphics that improve scoring.

WORKING WITH OTHERS (Titles and number of personnel; type of direction

given)

Interacts closely with proposal writers and SMEs during iterative reviews.

INTERNAL CONTACTS (Required interaction/relationship with others within the

organization)

Proposal Managers, Writers, Technical SMEs, Compliance/Forms, Print/Production teams.

EXTERNAL CONTACTS (Required interaction/relationship with others outside the

organization)

Print and binding vendors; subconsultant designers for brand alignment as needed.

Minimum Requirements

EDUCATION AND EXPERIENCE

• Bachelors degree in Graphic Design/Visual Communication or related field; portfolio

demonstrating proposal/bid work.

• 3–5 years’ experience designing proposals within A/E/C or professional services.

SPECIAL SKILLS

• Expert Adobe InDesign, Illustrator, Photoshop; advanced MS PowerPoint; strong Word styles

knowledge.

• Prepress and digital accessibility basics; attention to detail and version control.

• Comfort with color reviews and IQR; ability to work across time zones and shifting priorities.

• American English grammar proficiency & editing skills

Competencies

• Client Service, Commitment, Communication, Innovation & Continuous Improvement,