Project Manager, Project Coordinator

Key Responsibilities

1. Client/Brand Coordination

• Serve as the

  single point of contact

  for all client/project-related communication.
• Understand order details, specifications, timelines, and technical requirements shared by the brand.
• Communicate project updates, timelines, and concerns regularly to clients and internal teams.
• Prepare MOM (Minutes of Meetings) and follow up on action items.

2. Order & Project Management

• Receive and verify client orders; initiate internal project planning.
• Create project trackers and maintain timelines.
• Align internal teams procurement, production, QC, dispatch based on project requirements.

3. Material Planning & Coordination

• Review BOM and material requirements for each project.
• Coordinate with procurement for purchase orders, supplier follow-ups, and material timelines.
• Track material inflow and ensure there are no shortages or delays.
• Raise and escalate any risks related to material availability.

4. Production Planning & Execution

• Collaborate with the Production Manager to prepare daily/weekly production schedules.
• Ensure production teams have all materials, packing items, and instructions required.
• Track production output and maintain daily progress reports.
• Ensure projects run as per planned schedules without bottlenecks.

5. Process Flow Management

Handle and streamline the complete manufacturing flow:

1. Client Order
2. BOM Review
3. Material Planning
4. Material Arrival
5. Production Scheduling
6. Assembly & Testing
7. Quality Checks
8. Packaging
9. Dispatch
10. Delivery Updates to Client

6. Dispatch & Logistics Coordination

• Plan dispatches based on priority and client schedules.
• Coordinate with warehouse and logistics for packaging readiness, labeling, and documentation.
• Share dispatch details with clients and internally track deliveries.

7. Reporting & Documentation

• Prepare and maintain MIS reports:
• Material status
• Production progress
• Pending tasks
• Dispatch summaries
• Maintain project timelines, risk registers, and escalation notes.

Ensure accurate documentation at all stages of the project.

Required Skills & Qualifications

• Graduate/ B.Tech (Electronics, Electrical, or relevant fields preferred).
• 47 years’ experience in project management, operations, or EMS/electronics manufacturing.
• PMP Certificate.
• Strong communication skills for handling both internal teams and external brands.
• Proficiency in Excel, project tracking tools, and documentation.
• Understanding of production, supply chain, and quality processes.
• Ability to multitask and work under deadlines.

Key Competencies

• Strong coordination & follow-up skills
• Process-oriented mindset
• Ownership & accountability
• Problem-solving approach
• Time management & organization
• Stakeholder handling