Project Coordinator

Role & responsibilities

The PMO Project Coordinator supports the Project Management Office in the effective execution,

monitoring, and control of multiple projects. This role is crucial for maintaining alignment with

timelines, budgets, and quality standards by ensuring smooth coordination, clear reporting, and

strict adherence to governance frameworks.

KEY RESPONSIBILITIES AND TASKS:

Project Coordination & Support

- Assist in the development and maintenance of detailed project schedules and plans

- Track project milestones, deliverables, and dependencies

- Follow up with team members to ensure timely task completion

Reporting & Documentation

- Consolidate weekly and monthly status reports from project teams

- Create dashboards, presentations, and summaries for leadership and stakeholders

- Document meeting minutes and maintain logs for risks, issues, and decisions

Governance & Compliance

- Support adherence to PMO processes, methodologies, and quality standards

- Maintain and manage project documentation, including charters, SoWs, contracts, etc.

- Assist in project audits and quality checks

Communication & Collaboration

- Schedule, coordinate, and facilitate internal and external meetings

- Act as a liaison between project teams, Stakeholders, and cross-functional departments

- Escalate issues or delays as necessary to maintain project momentum

Tool & Process Management

- Use project management tools (e.g., MS Project, Primavera) to update and track project

activities

- Maintain action item trackers, change control logs, and resource allocation charts

- Support continuous improvement of PMO templates, processes, and tools

Preferred candidate profile

2-5 years of experience in project coordination or similar role

- Working knowledge of project management principles and tools - Primavera and MS project