Procurement Manager

Role & responsibilities

Job Purpose:

To manage and oversee all procurement activities for raw materials, packaging materials, consumables, spare parts, and services required for beverage manufacturing operations. The role ensures timely, cost-effective sourcing while maintaining quality standards and vendor compliance.

Key Responsibilities:

1. Procurement Planning & Strategy:

• Develop and execute short-term and long-term procurement plans aligned with production forecasts and business goals.
• Forecast material requirements in coordination with the production, planning, and inventory teams.
• Identify cost-saving opportunities through strategic sourcing and vendor development.

2. Vendor Management:

• Identify, evaluate, and develop reliable suppliers for raw materials (sugar, concentrates, CO, additives), packaging (bottles, caps, labels), and indirect purchases.
• Negotiate contracts, price agreements, and terms to ensure best value.
• Build and maintain strong relationships with key suppliers to ensure consistent quality and supply.

3. Purchase Operations:

• Issue purchase orders, track deliveries, and ensure timely availability of materials to avoid production stoppages.
• Coordinate with logistics for smooth inbound material movement.
• Ensure compliance with company policies and statutory requirements in all procurement activities.

4. Quality & Compliance:

• Ensure that all procured materials meet company quality standards and statutory requirements (FSSAI, BIS, etc.).
• Work closely with QA/QC teams to handle vendor audits and supplier quality performance.

5. Inventory Control Support:

• Monitor inventory levels of raw and packaging materials to maintain optimal stock without overstocking.
• Coordinate with stores and planning teams to reconcile GRNs, stock records, and consumption reports.

6. Cost Management & Budgeting:

• Prepare procurement budgets, monitor spending, and ensure cost control within approved budgets.
• Analyze market trends and commodity price movements to take proactive sourcing decisions.

7. Documentation & Reporting:

• Maintain proper procurement records, purchase contracts, vendor agreements, and documentation for audits.
• Prepare regular procurement reports and MIS for management review.

8. Compliance & Ethics:

• Ensure ethical procurement practices, zero tolerance for malpractices, and adherence to the companys code of conduct.
• Support statutory and customer audits related to supply chain and procurement.