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AtkinsRéalis
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Pre-Qualification & Licensing Coordinator

Pre-Qualification & Licensing Coordinator

AtkinsRéalis

4 - 9 years

4 - 8 Lacs

bengaluru

Posted:1 day ago| Platform:

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Skills Required

procurement engineering services construction project management version control bidding compliance consulting vendor licensing continuous improvement

Work Mode

Work from Office

Job Type

Full Time

Job Description

Plan and execute registrations across state procurement systems, and city/county vendor portals; maintain master tracker.

Compile corporate documents (incorporation, FEIN, W-9, insurance, certifications, safety stats) and ensure version control.

Coordinate with Legal/Risk for required attestations; support DBE/MBE/SBE certifications with partners where applicable.

Monitor expirations (licenses, certificates, portal credentials) and proactively renew; notify pursuit teams of status/constraints.

Deadline & Task Management.

Partner with Proposal Managers to provide pre-qual packages and client-specific forms well in advance of due dates.

Standardize naming conventions and storage on SharePoint; support audits, data calls, and compliance questionnaires.

Take constructive feedback and apply it to enhance the delivery.

Contribute to improvements in pre-qual playbooks, FAQs, and templates; train coordinators on systems and best practices.

Scope of the job role: Level of work and its importance to the organization

COMPLEXITY (Variety or uniqueness of tasks; relative difficulty or importance of work performed; size of unit supported, etc.)

High compliance and documentation rigor across multiple jurisdictions; balancing long lead times with near-term pursuit needs.

DECISION-MAKING (Supervision received; independent judgment or initiative; consequence of error)

Works independently within policy; proposes sequencing and mitigations for complex license/registration requirements.

INTERNAL CONTACTS (Required interaction/relationship with others within the organization)

Proposal Managers, Capture/Business Development, Legal, Risk/Insurance, Finance/AP, Market Operations.

EXTERNAL CONTACTS (Required interaction/relationship with others outside the organization)

Government procurement/vendor helpdesks, notaries, subconsultant admins for joint registrations as required.

Minimum Requirements

EDUCATION AND EXPERIENCE

Bachelor s degree in business/administration or related field; or equivalent experience in vendor registration/licensing.

4 years experience with U.S. public sector registrations and licensing.

SPECIAL SKILLS

Proficiency with common state/city portals; strong document control; spreadsheet tracking and reporting.

Understanding of insurance certificates and common compliance attestations; excellent communication and follow-up.

Ability to train stakeholders; strong attention to detail and deadline management across time zones.

American English grammar proficiency & editing skills.

PROFESSIONAL REGISTRATIONS

APMP/Shipley training a plus.

Competencies

Client Service, Commitment, Communication, Innovation & Continuous Improvement, Professionalism, Quality, Teamwork.

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Pre-Qualification & Licensing Coordinator