Personal Secretary

Job Description for Personal Secretary

We are seeking a highly organized and proactive Personal Secretary to provide comprehensive administrative and secretarial support to company owner. The ideal candidate will be responsible for managing schedules, handling correspondence, coordinating meetings, and ensuring smooth day-to-day operations of the executive's office.

Key Responsibilities:

1. Manage and maintain the executive’s calendar, including scheduling appointments, meetings, and travel arrangements.

2. Prepare and organize documents, reports, presentations, and other correspondence as needed.

3. Handle incoming and outgoing communication (emails, calls, messages) in a professional and timely manner.

4. Coordinate internal and external meetings, including agenda preparation, minute-taking, and follow-up.

5. Maintain confidentiality and discretion in handling sensitive information.

6. Organize and maintain filing systems (digital and physical).

7. Manage travel itineraries, bookings, and expense reports.

8. Act as a liaison between the executive and internal/external stakeholders.

9. Perform personal tasks or errands as assigned by the executive.

10. Monitor and prioritize incoming requests and ensure timely responses or delegations.

Requirements:

1. Proven experience as a Personal Secretary, Executive Assistant, or similar role.

2. Excellent verbal and written communication skills.

3. Strong organizational and time-management abilities.

4. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

5. High level of discretion and professionalism.

6. Ability to multitask and work under pressure.

7. Attention to detail and problem-solving skills.

8. Bachelor's degree or equivalent preferred.

Preferred Attributes:

1. Prior experience supporting senior executives or in a corporate environment.

2. Familiarity with project management tools or CRM software.

3. Polite, presentable, and customer-service oriented.

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Language:

• Hindi (Preferred)
• English (Preferred)

Work Location: In person