Job
Description
Job Title: Executive Assistant / Personal Secretary to the Managing Director Overview We are seeking a dynamic and resourceful Executive Assistant / Personal Secretary to support the Managing Director. The ideal candidate is a go-getter with exceptional communication skills, high attention to detail, and a strong grasp of office technologies including MS Office and basic AI tools . The role demands professionalism, discretion, and the ability to manage schedules and tasks independently. Key Responsibilities Executive Communication & Coordination · Serve as the primary liaison for calls, emails, and messages on behalf of the MD. · Interface confidently with clients, vendors, stakeholders, and partners. · Represent the MD in both internal and external communications when required. Documentation & Communication Management · Draft, proofread, and finalize professional emails, letters, reports, and presentations. · Take dictation accurately and convert notes into polished documents. · Maintain clear and effective documentation standards. Calendar & Meeting Management · Manage and optimize the MD’s calendar including appointments, reminders, and briefings. · Organize board meetings, virtual conferences, and key events with precise coordination. · Prepare agendas and meeting minutes as needed. Guest & Visitor Engagement · Welcome and assist high-profile visitors with warmth and professionalism. · Arrange logistics, hospitality, and support for in-office and travel guests. Travel & Logistics Administration · Plan and execute domestic and international travel including flights, visas, hotels, and itineraries. · Handle end-to-end logistics for business and personal travel, ensuring seamless experiences. · Prepare comparative vendor quotes and coordinate with agencies like AMEX, MakeMyTrip, etc. Reporting & Data Management · Prepare business reports, executive dashboards, and data summaries. · Maintain accurate and secure records, backups, and documentation. Additional Responsibilities · Vendor & Service Coordination : Liaise with service providers and ensure delivery quality and timelines. · Event Management : Plan meetings, events, and gatherings including logistics and material preparation. · Office & Home Operations Oversight: o Supervise office staff and support infrastructure. o Manage house-related operations (A & B Blocks of Brigade), including maintenance and staff supervision. · Medical & Personal Coordination : Oversee medical appointments and maintain health records of the MD. · Car Maintenance : Track vehicle servicing, compliance, and documentation. · Contact Directory Management : Maintain and regularly update categorized contact lists. · Government Liaison : Coordinate with government departments for documentation and approvals. Preferred Candidate Profile · Bachelor’s degree in any stream; additional qualifications such as an MBA are considered a plus. · Minimum of 2+ years of experience as an Executive Assistant reporting directly to senior management. · Proactive, self-driven, and highly organized . · Excellent verbal and written communication in English. · Advanced proficiency in MS Office (Excel, Word, PowerPoint, Outlook). · Comfortable with basic AI tools . · Able to handle confidential information with discretion and integrity. · Willing to travel or manage tasks beyond standard work hours when needed. Interested candidates share your resume to [email protected] or apply through Indeed Job Types: Full-time, Permanent Pay: ₹40,000.00 - ₹50,000.00 per month Benefits: Cell phone reimbursement Food provided Health insurance Leave encashment Paid sick time Paid time off Provident Fund Schedule: Day shift Fixed shift Morning shift Weekend availability Experience: Executive Assistant/Personal Secretary: 1 year (Required) Work Location: In person
