Personal Business Coordinator & Secretary

Job Description: Personal Business Coordinator & Secretary

Reporting to: Our Client

Location: Hyderabad (Office: Road No. 1, Banjara Hills)

Website: Our Client

Role Overview

We are seeking a highly organized, proactive, and trustworthy professional to support our client.

This role covers two core areas:

1. Secretarial, Administrative & Lifestyle Support

2. Legal & Business Coordination

Key Responsibilities:

1. Secretarial, Administrative & Lifestyle Support

• Calendar & Scheduling: Manage daily appointments, meetings, reviews, and reminders.

• Travel & Logistics: Oversee visas, ticketing, hotels, itineraries, chauffeur coordination, and taxi arrangements.

• Home & Lifestyle: Coordinate with household staff, vendors, and service providers; manage health files, medical appointments, and wellness schedules.

• Cars & Personal Staff: Ensure smooth functioning of vehicles, drivers, and personal staff.

• Payments & Records: Manage business/personal payments, bills, and expense tracking; maintain organized financial, health, and personal records.

• Office Administration: Supervise vendors, office supplies, and basic administrative tasks.

• Information Support: Provide data, updates, and insights to aid Principal’s decision-making.

2. Legal & Business Coordination

• Liaise with internal/external legal teams, advocates, and consultants.

• Maintain case calendars, schedules, and detailed records of proceedings.

• Organize and archive legal files (both digital and physical).

• Follow up with authorities, regulatory bodies, and offices for timely submissions.

• Draft, prepare, and dispatch legal letters, notices, and filings.

• Assist in priority tasks related to Bambino legal matters and other ventures.

Desired Skills & Competencies

• Excellent communication skills (English; Telugu/Hindi preferred).

• Strong organizational, prioritization, and multitasking ability.

• Proficiency in MS Office & Google Workspace.

• Familiarity with legal processes and filings (preferred).

• Trustworthy, discreet, and professional demeanor.

• High energy, balanced, and delivery-focused approach.

Qualifications & Experience:

Mandatory Criteria:

• Married, 38+ years of age.

• Residing close to office (Banjara Hills) with own transport.

• Excellent communication, smart, hardworking, and energetic.

• Strong common sense, ability to prioritize, and result oriented.

Education & Work Experience:

• Bachelor’s degree required.

• 5–10 years’ experience in executive assistance, legal secretarial, or family office roles.

• Prior exposure to legal coordination, travel, lifestyle management and Knowledge on AI tools will be an advantage.

Compensation & Benefits:

• Salary: ₹40,000 (₹4.8 lakhs CTC)

• Travel & mobile allowance.

• Performance-based incentives.

• Opportunity to work closely on business, legal, and high-level decision-making matters.

Job Types: Full-time, Permanent

Pay: ₹35,000.00 - ₹40,000.00 per month

Work Location: In person