Personal Assistant

Job Description

ONLY FEMALE CANDIDATE ARE PREFERRED with Relevant Experience About Us: At Interiors by Ashwiinii Dongare, we believe every space should reflect the people living in it. Our designs combine elegance, practicality, and individuality to create truly personalized homes. We are seeking a responsible and proactive Personal Assistant to support our Director in both personal and professional tasks. If you are organized, reliable, well-presented, and know how to multitask with attention to detail, we’d love to work with you. Key Responsibilities:- Executive & Daily Assistance Maintain the Director’s daily calendar, schedule appointments, and manage her meetings Accompany her to meetings, take notes, and ensure she is well-prepared Maintain confidentiality and professionalism in all interactions Carry the Director’s handbag, laptop, files, and personal items as required Ensure her lunch box is packed, unpacked, and served as per routine Pack or unpack materials, documents, and samples when traveling for work or meetings Open car doors, help her in and out of the vehicle, and assist with general movement if carrying materials Workplace & Personal Support Ensure the Director’s cabin and personal area remain clean, organized, and presentable Coordinate with office staff or housekeeping to maintain cleanliness and comfort Prepare, organize, and pack her essentials before site visits, meetings, or outstation travel Assist in wardrobe preparation for professional events or meetings Project Information & Updates Keep detailed information of all ongoing and upcoming projects Track the status, deadlines, and responsibilities of each project Stay informed about site progress, material orders, client meetings, and designer updates Act as a bridge between the Director and site supervisors, designers, vendors, and clients Update her on urgent matters, delays, or milestones Communication & Coordination Respond to emails, calls, and messages on behalf of the Director as instructed Coordinate with internal teams to schedule meetings, get updates, or collect files Follow up with clients, vendors, and contractors on assigned matters Remind the Director of deadlines, client commitments, or scheduled site visits Travel & Errands Plan, book, and manage travel arrangements — cabs, flights, stays, and logistics Accompany the Director on short work trips, site visits, or material purchases Run personal errands including shopping, courier drop-offs, or pick-ups as directed Required Qualifications & Skills:- Minimum 2 years of experience in a personal assistant, executive assistant, or administrative role Good understanding of professional and personal boundaries Fluent in English, Hindi, and Marathi Strong memory and the ability to stay updated on multiple projects simultaneously Good organizational, time-management, and multitasking skills Presentable, reliable, and discreet Willing to be available beyond standard work hours when required Proficiency in basic computer tasks (Word, Excel, WhatsApp, Email handling) 1. Schedule & Meeting Management Organizing daily calendars, scheduling personal and professional meetings. Reminding and preparing the director for meetings, including briefing notes. Coordinating with other staff, family members, and professionals for seamless scheduling. Managing travel arrangements for work or personal vacations. 2. Lifestyle & Personal Support Handling personal errands such as family functions, event planning, and household coordination. Managing digital communication, emails, and phone calls. Ensuring work-life balance by structuring the day efficiently. Assisting with leisure activities, hobbies, and relaxation time. 3. Health & Wellness Management Scheduling and coordinating medical appointments, check-ups, and therapy sessions. Tracking medication schedules and ensuring timely intake. Researching and recommending fitness programs, personal trainers, or wellness routines. Monitoring dietary preferences and restrictions to maintain a healthy lifestyle. Coordinating meal planning based on dietary needs and preferences. Arranging special dietary meals as per health goals or medical advice. ONLY FEMALE CANDIDATE ARE PREFERRED with Relevant Experience Job Type: Full-time Pay: ₹20,000.00 - ₹40,000.00 per month Schedule: Day shift Experience: Personal Assistant: 1 year (Required) Language: English Fluently (Required) Work Location: In person