PA To Principal

Primary Purpose:

The Personal Assistant is responsible for providing secretarial, clerical and administrative

support in order to ensure that services are provided in an effective and efficient manner.

Key Accountabilities/Activities:

Primary Responsibility:

• Maintain executives agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Works closely and effectively with the Principal to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Handle academic and non-academic duties and ensure accurate and timely completion of tasks
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Preparing MIS Reports/ Presentations for meetings
• Assisting principal in organizing the conferences and other training workshops
• Maintain Contact information for Principal monthly phone lists
• Sending seasons greetings to the rich contacts of the Principal
• To do the data entry, prepare presentations, make reports whenever required

Secondary Responsibility:

• Occasional flexibility to work in other roles as required in the project phase
• To undertake any other reasonable tasks as directed
• Procure and Provide electronic media supplies
• Organizing team outings, lunches, team meetings

Work Relations:

Internal:

• Reporting to Principal for all functional as well as administration issues.
• Interfacing with all personnel across the organization, including those based out of CO/ZO as well as other Centers/Schools.
• Interfacing with the leadership team.
• Interfacing with HR, Finance, Technology, for any people or any other operational issue/s.

External:

• Interface with external vendors for any functional issues.
• Interface with parents for timely communication of school information and managing parents Issues.