Officer - Carrying and Forwarding Agent

1. Ensure all stocks are arranged neatly as per batch wise and SKU wise properly at warehouse.
2. Maintain FIFO method for all stock dispatches. 3. Physical stock check at warehouse on quarterly basis/ as suggested. 4. All Distributor's stock has to be audited physically once every quarter and do the liquidation based on ageing. 5. Ensure proper stock handling to avoid damages. 6. Billing: Supervise purchase order from customers and ensure billing on time. 7. Dispatches: Ensure all Invoices have been dispatched on time and as per appointment and follow up transporter for stock pickup and delivery. 8. Discrepancies: Accounting of sales short deliveries and damages, rejected by stores/appointment cancels, transit damages of stock along with approvals. 9. Inventory to Maintained with less than 1% of write offs of Inventory value. 10.Getting Inventory at DB point / CFA. DB Inventory liquidation plan. Physical Count of inventory at CFA.

11. Ensure all GRN made in SAP for all stock inwards on time and maintain Inward and outward registers. 3P Billing process- MIGO-Upload the invoice/Share the invoice on same day of GRN.- Ensure PO Matching with Invoice/and Physical qty.

12. Ensure all damaged & expiry stock returns are verified and share confirmation to your reporting Manager for accounting. Collection of photos of stock disposals in case of stock disposed by sales team at customer point itself. Full control on Damage & Expiry: Monitor all D&E and Distributor claims- procedure from Receipt to Disposal/Reuse.

13. Filing of all invoices along with acknowledgement/POD. Scanning of the same and preserve soft copies at warehouse.

14. Collect balance confirmation letter and support in recon. 3. Additional tasks allotted as and when.

15. Checking of all debit notes/Invoices and supporting documents are there as per claimed amount.

16. Secondary claims amount are matching as per distributor purchasing cost and as per circular of that month.

17. Ensure no extra margin is claimed on secondary scheme SKU if utilized scheme for that month.

18. Checking of all MT Chain debit notes/Invoices and supporting documents/ workings are there as per claimed amount and belongs to KEYA Brand.

19. Ensure extra margin claim along with service Invoice and supporting documents are submitted.

20. Visibility claims along with prior approval mail and transport reimbursement claim along with all required documents.

21. Provide Monthly provision file for your CFAs- CFA Commission, Transportation and all the expense of CFAs.
22. DB transportation expense needs to be matched with Central contract.

23. Top 50 SKUs we have to keep minimum 7 days stock @ CFA Levels.