Office Secretary

We are seeking a proactive and highly organized Office Assistant to support the Managing Director of our FMCG company in managing daily administrative and operational tasks. The ideal candidate will have a professional demeanor, strong multitasking abilities, and the capacity to work in a fast-paced environment, while maintaining confidentiality and accuracy.

Key Responsibilities:

• Efficiently manage the Managing Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare, format, and organize presentations, reports, correspondence, and other documentation required by the Managing Director.
• Screen and manage incoming calls, emails, and visitors, ensuring prompt and appropriate responses.
• Coordinate internal communications between departments and external communication with vendors, suppliers, and partners.
• Support follow-up on action items, project deadlines, and deliverables.
• Assist in organizing and coordinating company meetings, product launches, and field visits.
• Maintain and update records, databases, and filing systems for easy accessibility.
• Manage office supplies and ensure smooth day-to-day office operations.
• Handle petty cash, expense reimbursements, and other basic financial tasks related to the Managing Director’s office.
• Maintain strict confidentiality in all matters relating to business strategy, financial data, and personnel.
• Assist in vendor and supplier coordination as required.
• Any other tasks assigned by the Managing Director to ensure smooth office functioning.

Required Skills & Qualifications:

• 0-1 years of experience in an administrative or office assistant role.
• Strong organizational, time management, and multitasking skills.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English and [Local language].
• High level of discretion, professionalism, and ability to handle confidential information.
• Ability to work in a fast-paced, dynamic environment.
• Problem-solving attitude with strong attention to detail.
• Basic understanding of FMCG business operations is a plus.
• Prior experience supporting senior management or a Managing Director is preferred.

Preferred Attributes:

• Strong interpersonal and communication skills.
• Proactive approach and ability to take ownership of tasks.
• Positive attitude and high level of integrity.
• Willingness to adapt and learn in a rapidly growing organization.

Job Type: Full-time

Pay: ₹12,000.00 - ₹15,000.00 per month

Ability to commute/relocate:

• Alangad, Kochi, Kerala: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person