OFFICE CO-ORDINATOR

Client Meetings

1.     As per need and Directions.

2.     Samples Delivery

Marketing Activity

Continuous research via the Internet/ Social Media /Newspapers/Hospitality magazines related to our Industry.

General Work – Admin & Accounting Coordination

1.     Shall maintain the order and invoice index including giving ref no’s, updating order status, payment status, delivery status etc. it is better that one person keep this file and update as there are multiple levels of updating.

2.     Shall prepare sales invoices for all XenHos India deliveries.

3.     Shall maintain the courier registers.

4.     Shall confirm orders for all orders with suppliers, follow up for confirmations from supplier.

5.     Shipping & co-ordination for XenHos delivery to all customers.

6.     Shall provide monthly reports to CA’s office for XenHos invoices, supplier invoices etc.

7.     Follow-up with suppliers for statement of account, provide supplier invoices for payment etc.

8.     Prepare SOA for customers.

General Work – Sales Coordination

1.     Would do the quotes / presentations for sales team.

2.     Shall confirm orders with suppliers for sales team.

3.     Follow-up with suppliers for delivery, invoices etc for all confirmed orders.

4.     Co-ordination with shipping companies for delivery.

5.     Co-ordination with Admin / Accounts team for order confirmation / invoicing.

6.     Administration of office, attendance, pay for the office expenses & claim’s.

7.     Sample register for sales team & co-ordination for samples delivery.

8.     Assist in the other tasks in the absence of admin, account & sales colleagues.

9.     Prepare hot prospects report / other reports for management on monthly basis.