Office Assistant

Role Summary

The Office Assistant is responsible for the overall administrative and clerical support necessary to ensure the efficient operation of the office. This person will be the backbone of the office environment, handling daily routines, managing communications, and providing crucial support to all departments and staff.

Key Responsibilities

1. General Administration & Office Maintenance

• Manage and coordinate all day-to-day office activities to ensure a smooth workflow.
• Maintain a clean, organized, and professional reception/office area.
• Monitor and manage inventory of office supplies, equipment, and kitchen/pantry stock, placing timely orders.
• Oversee the maintenance of office equipment (e.g., printers, copiers, ACs) and liaise with vendors and service providers.
• Handle basic bookkeeping tasks, such as tracking and reporting office expenses, bills, and petty cash.

2. Communication & Correspondence

• Answer and direct all incoming phone calls professionally and courteously.
• Greet and welcome visitors, clients, and guests, directing them to the appropriate person or meeting area.
• Handle all incoming and outgoing correspondence, including sorting mail, couriers, and managing the main office email inbox.
• Assist in drafting, proofreading, and distributing company memos, letters, and reports.

3. Documentation & Data Management

• Create, maintain, and update accurate electronic and physical filing systems and databases.
• Perform data entry, scanning, photocopying, and faxing of documents.
• Assist in the preparation of routine reports, presentations, and spreadsheets using MS Office tools.
• Ensure the confidentiality and security of sensitive company and employee information.

4. Support & Logistics

• Coordinate and schedule meetings, appointments, and conference room bookings.
• Assist in arranging official travel itineraries, including booking flights, hotels, and local transport for staff.
• Provide general administrative support to the management and other departments as needed.

Required Qualifications & Skills

• Education: High school diploma or equivalent qualification required; Bachelor's degree is a plus.
• Experience: Proven experience (0-2 years) in an office setting, administrative role, or similar capacity is preferred. Freshers with strong skills are encouraged to apply.
• Technical Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or Google Workspace.
• Familiarity with standard office equipment (printers, scanners, projectors).
• Core Competencies:
• Excellent organizational and time-management skills, with the ability to multitask and prioritize tasks.
• Strong written and verbal communication skills.
• High level of attention to detail and accuracy.
• Professional, reliable, and possessing a positive, proactive attitude.

Job Type: Full-time

Pay: From ₹80,000.00 per month

Benefits:

• Commuter assistance
• Internet reimbursement
• Leave encashment
• Paid sick time

Language:

• English (Preferred)

Work Location: In person