Office Assistant

Job DescriptionPosition: Executive Assistant (EA)Reporting To: CEO / Director / Senior ManagementRole Overview

The Executive Assistant (EA) will provide high-level administrative, coordination, and operational support to senior leadership. The role requires confidentiality, strong organizational skills, and the ability to manage multiple priorities efficiently.

Key Responsibilities

Administrative & Executive Support

• Manage calendars, appointments, meetings, and travel arrangements for senior management
• Draft, review, and manage emails, letters, presentations, and official communications
• Act as the primary point of contact between the executive and internal/external stakeholders
• Maintain confidentiality of sensitive information at all times

Meeting & Coordination

• Schedule meetings, prepare agendas, take minutes, and track action items
• Coordinate follow-ups with departments and ensure timely execution of decisions
• Organize internal reviews, board meetings, and management discussions

Documentation & Reporting

• Maintain records, MIS reports, files, and confidential documents
• Assist in preparing reports, data analysis, and management presentations
• Handle document approvals and compliance-related documentation

Office & Operations Support

• Coordinate with HR, Accounts, Legal, IT, and Operations teams as required
• Support onboarding documentation for senior hires (if required)
• Monitor deadlines, priorities, and ensure smooth daily operations

Communication & Liaison

• Represent the executive professionally in communications
• Handle calls, correspondence, and visitors with discretion
• Ensure smooth communication flow across departments

Skills & Competencies

• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• High level of professionalism, integrity, and discretion
• Proficient in MS Office (Excel, Word, PowerPoint, Outlook)
• Ability to multitask and work under pressure

Qualification & Experience

• Graduate / Postgraduate in any discipline
• 2–5 years of experience as an Executive Assistant / Personal Assistant (preferred)
• Experience in corporate, insurance, finance, or professional services industry is an added advantage

Working Conditions

• Office-based role
• Working hours as per company policy
• Availability for extended hours, if required, based on business needs

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person