Office Assistant

Job Description:

The role involves providing clerical assistance, managing office supplies, organizing files, and performing customer service-related tasks. The job requires strong organizational, communication, and multitasking skills to ensure smooth office operations.

Key Responsibilities:

• Administrative Support:
• Handle day-to-day office operations, including answering phone calls, responding to emails, and scheduling appointments.
• Assist in preparing and editing documents, reports, and presentations.
• Organize and maintain files, records, and databases (physical and digital).
• Customer Service and Communication:
• Greet visitors, clients, or employees and direct them to the appropriate department or individual.
• Provide information about the organization's services, policies, and procedures.
• Office Organization:
• Ensure that office supplies (stationery, equipment, etc.) are well-stocked and organized.
• Order office supplies as needed
• Maintain office cleanliness and ensure a tidy work environment.
• Data Entry and Documentation:
• Input, update, and maintain records in the company’s databases or filing systems.
• Scheduling and Coordination:
• Assist in scheduling meetings, appointments, or events.
• Organize meeting rooms, arrange necessary equipment, and prepare agendas and meeting materials.
• Order snacks as and when required.
• Coordinate with different departments for scheduling meetings.
• Mail and Correspondence:
• Sort and distribute incoming mail and packages.
• Prepare outgoing mail, including letters, parcels, and couriers.
• Other Duties:
• Provide support for projects or special tasks as needed.
• Assist with office or department-specific activities, such as staff onboarding, event planning, or policy implementation.
• Carry out other administrative tasks as assigned by the Department Head.

Required Skills and Qualifications:

• Educational Qualification: Graduate. A college degree in a relevant field (e.g., Business Administration, Management) may be preferred.
• Experience: Previous office or administrative experience is a plus, but entry-level candidates may be considered.
• Skills:
• Strong organizational and time-management skills.
• Excellent communication (written and verbal) and interpersonal skills.
• Proficiency in office software (e.g., Microsoft Office Suite: Word, Excel, PowerPoint).
• Ability to manage multiple tasks and prioritize effectively.
• Basic problem-solving and decision-making abilities.
• Discretion and ability to handle confidential information.
• Work Environment: Office Assistants typically work in office settings, such as corporate environments, government offices, or educational institutions. The work involves regular interaction with employees and visitors.

Career Growth:

• With experience, an Office Assistant may progress to more advanced administrative roles such as Administrative Assistant, Executive Assistant, or Office Manager.
• Career advancement may also involve specialization in areas like HR, finance, or project management, depending on the individual’s skills and interests.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹18,000.00 per month

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Health insurance
• Internet reimbursement
• Paid time off

Work Location: In person