Office Administrator

We are looking for a friendly, professional, and detail-oriented Office Administrator to join our team. This dual-role position requires someone who can manage front-desk operations while also handling essential office administrative duties. The ideal candidate will be highly organized, have excellent communication skills, and be comfortable working with computers to ensure the smooth operation of the office.

Key Responsibilities:

Receptionist Duties:

• Greet visitors and direct them to the appropriate person or department.
• Answer and manage incoming calls and emails, providing excellent customer service.
• Maintain a professional and welcoming front desk environment.
• Schedule and confirm appointments, meetings, and conference calls.
• Handle inquiries and resolve issues promptly and efficiently.
• Maintain visitor logs and ensure building security procedures are followed.

Office Administration Duties:

• Perform general office administration tasks, including maintaining office supplies and equipment.
• Organize and file documents, both physical and electronic, ensuring proper record-keeping.
• Prepare and process various administrative documents, reports, and presentations as needed.
• Assist with managing schedules, meetings, and internal communications for staff.
• Coordinate travel arrangements for staff members and maintain travel schedules.
• Support basic bookkeeping tasks such as managing invoices and expenses.
• Ensure the office environment is clean, organized, and conducive to a productive work atmosphere.
• Maintain employee records, recruitment, and other HR-related tasks.
• Perform other administrative duties as assigned by management.

Qualifications & Requirements:

• Proven experience as a receptionist, office administrator, or in a similar administrative role.
• Strong computer skills with proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office management software.
• Excellent communication and interpersonal skills, with the ability to interact with clients, vendors, and staff professionally.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.
• Positive attitude, reliable, and able to handle confidential information with discretion.
• Ability to manage time effectively and work independently.

Timing - 8am to 8pm

Job Type: Full-time

Pay: ₹8,000.00 - ₹25,000.00 per month

Location:

• Ambarnath, Maharashtra (Preferred)

Work Location: In person