Office Administrator

Job Description – Office Administrator

Position: Office Administrator
Location: Santacruz East
Reports to: Office Manager / HR & Administration

Job Summary

We are seeking a proactive and detail-oriented Office Administrator to manage day-to-day administrative operations, including front desk management, inventory control, financial documentation, facility oversight, and staff coordination. The ideal candidate will be highly organized, efficient in multitasking, and able to ensure smooth functioning of the office across multiple locations.

Key Responsibilities

1. Reception & Front Desk Management

• Welcome and assist visitors with professionalism.
• Manage incoming calls, inquiries, and correspondence.
• Handle all incoming and outgoing couriers (WeFast, samples, invoices) and ensure timely dispatch.

2. Inventory & Stock Management

• Maintain and monitor stock levels for groceries, housekeeping items, and stationery.
• Prepare and update food lists to manage pantry supplies.
• Order office supplies and essentials for clients and senior staff as needed.

3. Financial & Expense Handling

• Manage petty cash transactions and prepare vouchers for expenses.
• Record and monitor monthly expenses of designated personnel.
• Verify bills for stationery, courier, and dairy services before submitting them for approval.

4. Coordination & Communication

• Liaise monthly with internal Team members (e.g., Aparna Ma’am, Sagar, Kavita in Delhi) regarding worksheets.
• Track and highlight repetitive tasks for Management review (Bobby Sir and Paulomi Ma’am).

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5. Facility & Hygiene Oversight

• Supervise cleanliness and hygiene across all office premises.
• Ensure pantry, dining areas, and office vehicles meet cleanliness standards.
• Conduct regular checks on security cameras and office facilities.

6. Attendance & Reporting

• Maintain accurate employee attendance records.
• Report attendance irregularities to HR and administration promptly.

7. Administrative Support

• Assist the Office Manager in daily operations and special tasks.
• Arrange monthly birthday celebrations and coordinate office events.
• Manage and assign duties to Office Boys and Housekeeping Staff.
• Oversee driver allocation and related responsibilities in the Office Manager’s absence.

Qualifications & Skills

• Bachelor’s degree in Administration, Management, or related field.
• Proven experience in Office Administration or similar roles.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office (Excel, Word, Outlook).
• Excellent communication and interpersonal skills.
• Attention to detail and ability to work independently.

Job Type: Full-time

Pay: ₹18,000.00 - ₹20,000.00 per month

Benefits:

• Provident Fund

Schedule:

• Day shift